Project Coordinator (Emergency Medicine)

The Department of Emergency Medicine is seeking a Project Coordinator to provide high-level programmatic and administrative support to the Medical Director and the Department of Emergency Medicine Leadership Team, including project management, and coordination skills to advance key organizational goals, strategic priorities, and clinical initiatives.

The Project Coordinator serves as a member of a project team and provides administrative and project support by performing administrative tasks, serving as a lead in communicating with stakeholders, managing timelines, and ensuring project deliverables are executed and handled successfully. This position may use project management software, directly connecting them to project managers and stakeholders.

Specific Duties & Responsibilities

• Provide assistance and support to the project team in the development of project documents such as budgets, schedules, scope statements, and plans.
• Monitor progress of projects and report the status to the project team and provide detailed updates to project managers or other stakeholders.
• Ensure the availability of supplies and resources needed to complete project tasks on time and within budget.
• Collect and organize reports, invoices, contracts, and other financial files.
• Plan project meetings and organize necessary logistics for the team.
• Perform billing and bookkeeping tasks; may order office supplies
• Oversee and coordinate the project procurement process.
• Meet with project clients to assess their needs and further define project requirements.
• Coordinate the allocation of project resources.
• Assign tasks to project team members and ensure they understand project milestones and deliverables.
• Serve as the liaison between the project team and clients/stakeholders throughout the project life cycle
• Encourage and foster cross-collaboration to assist the project team in the completion of tasks and the production of assigned deliverables.
• Other duties as assigned.

In addition to the duties described above

• Coordinates the patient safety program for the Department; retrieves and collates case information from various databases; independently communicates, monitors and follows up on tasks; creates new tracking mechanisms as needed; extracts data for various presentations and reports.
• Coordinates and manages the leadership team members’ calendars by planning and scheduling meetings, conferences, teleconferences and travel. Serves as the primary point of contact for the Medical Director between clinical staff and public. Helps prioritize projects/events and advises the Medical Director of time-sensitive issues.
• Communicates professionally with peers, staff and external contacts to respond to questions, resolve administrative/programmatic problems and issues, and gather data as needed. Maintains strict confidentiality when dealing with patient and staff issues.
• Initiates, develops and prepares agendas for critical departmental committees; distributes materials; independently communicates and ensures that action items are on task and completed in a timely fashion.

Minimum Qualifications

• Bachelor's Degree.
• One year of related administrative experience, including project coordination or management.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

Technical Skills & Expected Level of Proficiency

• Project Planning - Awareness
• Critical Thinking - Awareness
• Project Documentation - Awareness
• Project Coordination - Awareness

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Project Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $22.21 - $38.84 HRLY ($70,000 targeted; Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday - Friday 8am - 5pm
FLSA Status: Non-Exempt
Location: Mount Washington Campus/ Hybrid
Department name: SOM Em Med General Administration
Personnel area: School of Medicine