Project Manager (5010)

The primary purpose of this position is to independently lead and manage multiple concurrent projects and programs of varying size and complexity across the organization, with full accountability for scope, schedule, cost, quality, risk, and stakeholder outcomes. The incumbent exercises independent judgment in planning, prioritization, and execution within established project governance frameworks.

Project Management: 80%

• Develops and maintains formal project artifacts, including charters, work breakdown structures, schedules, risk registers, communication plans, and status reports.
• Leads formal project governance activities, including kickoff meetings, stage-gate reviews, and project closeouts with documented lessons learned.
• Manages the initial and changes to project scope, schedule, cost, and resources needed to keep the project on track, outlining various milestones throughout the project for timely implementation.
• Selects, applies, and adapts appropriate project management methodologies (e.g., Waterfall, Agile, hybrid) based on project characteristics and organizational context.
• Leads cross-functional project teams without direct authority, ensuring accountability, timely decision-making, and alignment to organizational priorities. Ensures that all projects are compliant with the multiple governing bodies of SIU School of Medicine.
• Maintains a structure for reporting and tracking various projects and their associated life cycles in order to effectively monitor progress and report as requested.
• Support culture and infrastructure that enables structured approaches to decision-making and prioritization of initiatives
• Develops and maintains strong relationships with stakeholders across the organization at all levels to enhance the success of initiatives and reduce redundancies.

Education and Training: 20%

• Develop standard operating procedures, workflows, guidelines, tools, and other educational materials for the successful implementation and ongoing operations of various projects
• Lead and present training for stakeholders of the project outcomes

Credentials to Be Verified By Placement Officer

• Bachelor's degree in Business Administration, Management, Organizational Development, Public Administration, Project Management, Finance or a field related to the position
• Minimum of three (3) years of direct project management experience leading projects from initiation through closeout, including responsibility for scope, schedule, resources, and stakeholder communication.

Knowledge, Skills and Abilities (KSAs)

1. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
2. Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
3. Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
4. Knowledge of basic arithmetic, algebra, statistics, and their applications.
5. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
6. Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
7. Ability to work independently and effectively organize and prioritize multiple tasks.
8. Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
9. Ability to manage a budget and work within the constraints of that budget.
10. Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Condition of Employment

Pursuant to the State Universities Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.