"Project Coordinator"

Project Coordinator

Company: Harvard University

Job Location: Cambridge, 02138

Category: Other Administrative Positions

Type: Adjunct/Part-Time

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Graduate School of Education?

The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.

Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: www.gse.harvard.edu.

Job Description

Job Summary:

At the Developmental Interactions Lab, our goal is to conduct research and develop professional learning materials to support early childhood educators, especially in low-income communities.

The Project Coordinator will be joining our team and supporting multiple ongoing professional development projects, including the multi-year grant to conduct research and support infant/toddler educator coaching in New York City and promoting early relational health across early care and education system in South Carolina.

Job-Specific Responsibilities:

The Project Coordinator will support projects by performing a range of complex administrative and research duties. They will communicate with and provide updates across team members and research partners, both internally and externally. They will organize and support various research and development efforts, including observations/video recordings, analytical support, and curricular design. They will help project leads with agenda management, deadlines, and research infrastructure (IRB compliance, funder reporting, etc.). They will be responsible for anticipating and resolving problems and updating their supervisor on the status of the project. They will also help ensure clear communication across the project team. They may oversee the work of support staff, students, and temps. Specific duties include the following:

Project Management (50%)

• Plan and coordinate the logistics and agenda for project events, including: team meetings, trainings, and other meetings as required. Specific responsibilities include but are not limited to setting and communicating agenda, summarize meeting notes, collect and distribute project materials, etc.
• Closely collaborate with project leads to support the development of meeting content (e.g., agenda, tools, training guides, etc.).
• Travel (infrequent) to support execution at projects as needed.

Research Support (30%)

• Serve as a point of contact for partners, especially on tasks related to research and development tasks. Provide for smooth day-to-day flow of communications between the project team and partners.
• Help summarize data and prepare design activities.
• Supervise and coordinate the team of research assistants and students.
• Assist in tracking grant progress and deliverables, including supporting in drafting project reports.

General Project Support (20%)

• Support logistical management of internal and external project meetings (e.g., stakeholder meetings, analytic meetings, advisory board, etc.)
• Support partner travel and reimbursements, including understanding and consistently implementing Harvard's finance and travel policy.
• Processing expense reports and administrative paperwork.
• Draft, edit and prepare correspondence and other material related to projects as required by the project leads.
• Support maintenance of project websites and materials as needed.
• Other duties as assigned.

This is a part-time (20 hours) term appointment through April 30. 2026, with the possibility of renewal.

Please note there is a candidate currently in mind for this role.

Working Conditions

HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state's required tax and other withholdings from your paycheck for the time you work there.

Qualifications

Basic Qualifications:

• Minimum 3 years of working experience in early care and education system in the United States.
• Fluency in speaking, understanding, and writing Spanish is required
• This position requires an on-campus presence as needed

Additional Qualifications and Skills:

• Master's Degree and at least 3 years of teaching experience in low-income and multicultural early childhood school setting preferred.
• Prior program/ project coordination experience.
• Excellent interpersonal and communication skills required.
• Ability to prioritize work in an environment with multiple and conflicting interests.
• Ability to work independently with minimal supervision.
• Ability to handle complex and confidential information with discret
• Demonstrated ability to use computer applications, especially project management software, Sharepoint, MS Outlook, MS Word, MS PowerPoint, MS Excel, Qualtrics, and/or equivalent.
• Experience working with (or in) education or the public sector preferred.
• Ability to work both independently and with a team.

Additional Information

• Appointment End Date: 4/30/2026
• Standard Hours/Schedule: 20 hours per week
• Compensation Range/Rate (including Shift Differential if applicable): $35,400 part-time
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

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