"Project Coordinator, Research NIUVT"

Job Description

Posting Number: SF02108
Position Type: Professional Staff
Union: PSA/NEA - Professional Staff Assoc
Pay Grade Level: Grade Level: 10
Pay Grade Range: Anticipated Hiring Salary = $70,000 - $89,000
Department: Mech., Ind. & Sys. Engineering
Campus Location:

Job Description Summary:
The search will remain open until the position has been filled.

POSITION SUMMARY:
Under the direction of the URI Director of the National Institute for Undersea Vehicle Technology (NIUVT) and the NIUVT Associate Director of Operations, support faculty in the planning, organization, and coordination of grant or contract administration requirements for multiple applied research projects to facilitate their successful completion and support future growth. The institute's operations are high volume and fast paced with opportunities for innovation and growth. We require fastidious attention to detail, and adherence to research security requirements related to DOD controlled unclassified work.

Duties and Responsibilities:
KEY DUTIES AND RESPONSIBILITIES:

• Manage project master operating documents and tracking spreadsheets with very high attention to detail. This includes maintaining folders on each project and maintaining the documentation applicable to each.
• Enforce the university's standards for research security and cybersecurity requirements and work with the NIUVT management to customize processes and procedures for NIUVT faculty and students to adhere to those requirements. Follow-up to support and ensure faculty and students meet those requirements. Collaborate regularly with the university research security and information technology offices.
• Ensure all contract and deliverable milestones related to the project's research are met (e.g. interim and final reports due to partners and sponsor).
• Plan and fully execute the administrative tasks to hold technical research group meetings with NIUVT partners at a controlled level. Ensure strict adherence to all research security meeting procedures.
• In collaboration with academic NIUVT partners, plan and fully execute bi-annual program review meetings. Ensure strict adherence to all research security meeting procedures.
• Utilize experience and direct development of tools and practices to facilitate collaboration between academic, industry and government partners and minimize risk
• Manage and communicate new processes and procedures to NIUVT faculty and stakeholders.
• Work together with NIUVT fiscal and administrative team to onboard new student researchers to projects each semester.
• Under the guidance of the Associate Director of Operations, participate in research project kick-off and close out activities with the fiscal coordinators at URI and UConn to ensure research-related technology transition requirements are completed on time.
• Organize faculty and student NIUVT refresher meetings each semester, and conduct informal drop-in sessions or office hours to support student and faculty research and compliance.
• Coordinate with URI research security and NIUVT leadership to ensure faculty complete and adhere to Technology Control and Security Plans (TCSP) and Export-Controlled and Classified Information Certification (EEC). Coordinate with UConn NIUVT as required.
• Attend regular meetings with NIUVT partners, including academic, industry and government partners.
• Maintain records and prepare reports for both internal and external stakeholders.
• Manage and track all submissions for publication review.
• Build relationships with faculty and students to create connections and collaboration opportunities for future NIUVT work. Learn and remain up to date on current NIUVT research and identify & explore research synergies/opportunities for NIUVT faculty within the Navy.

Desired Skills
Communication Skills: Communicate effectively with teammates, stakeholders, and faculty to ensure all team members are working together.
Organization skills: Organize and prioritize tasks, resources and timelines to ensure milestones and deliverables are completed on time.
Problem-solving skills: Identify potential issues, analyze information, and provide directors with creative solutions.
Attention to detail: Ensure project deliverables and reports meet quality standards and security requirements.
Time management skills: Prioritize tasks independently and complete tasks on time.
Technical skills: Basic understanding of project management software is preferred. Proficiency in Google and Microsoft productivity applications is required.
Interpersonal skills: Build relationships with team members and stakeholders at different career stages understanding nuances of academia, defense industry and government (specifically, DOD).

Work location and Travel
The primary work location is Fascitelli Center for Advanced Engineering on the URI Kingston Campus.
Travel to the bi-annual review meetings and technical research group meetings is required. Meetings are generally held at the UConn Avery Point campus in Groton, CT and the URI Bay Campus in Narragansett, RI. Must be willing to work an extended work schedule on the day(s) of these meetings.
Other travel may be requested to support participation in association events, such as SENEDIA's Defense Innovation Days or Navy Submarine League's Annual Symposium.

OTHER DUTIES AND RESPONSIBILITIES:
Depending on candidate's experience, may supervise or direct the activities of administrative staff as directed by the NIUVT Director or Associate Director of Operations.

LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers, word processing and spreadsheet software. U.S. Citizenship.

Posting Date: 12/15/2025

To apply, visit https://jobs.uri.edu/postings/16075

Please Note: After an initial onboarding period, this role will be eligible for a HYBRID WORK SCHEDULE with one or more days per week OFFSITE.