"Project/Event Coordinator"

Position Summary

The James Madison College Academy for Civic Education — a grant-funded initiative housed in James Madison College — is seeking a Project Coordinator responsible for coordinating summer programming in American history and civics for high school students from the state of Michigan, and summer seminars for high school educators from the state of Michigan. These programs will be run during summers 2026, 2027, and 2028 but responsibilities of the PC will be continuous. These summer programs will be developed and run in fulfillment of a successful grant proposal to the US Dept of Education intended to commemorate the 250th anniversary of the Declaration of Independence. Additionally, JMC-ACE, together with the Project Coordinator, will actively seek additional funding support to maintain the programs in the future.

Essential Duties and Responsibilities:

Project Management:

• Assist in developing project deliverables on time and within budget.
• Administer recruitment and application processes for the two programs
• Schedule and organize program event details including venues, accommodations, transportation, reimbursements, stipends, for the two programs
• Oversee event contracts, payments, and travel arrangements to ensure accurate processing and full compliance with MSU policies.
• Conduct and analyze pre- and post-program evaluation with a view to assessing efficacy of the programs and revising/improving programming
• Assist with grant evaluation/performance report submissions
• Handle documentation, all certification for student assistants and faculty for the high school program, development and approval of the MSU required program handbook
• Work with participants and faculty to facilitate the programs themselves (in person)
• Help to recruit, train, and supervise undergraduate student employees who support summer programming.

Communication:

• Work with JMC staff and project faculty to develop communication strategies and campaigns related to the projects; develop, compose, and edit communication materials; oversee implementation of communication plans; conduct evaluations of communication strategies
• Manage the project website including web page design, maintenance, and content management
• Serve as the primary liaison among vendors, internal MSU departments, and high schools to coordinate and finalize all event details.

Grant Management:

• Monitor project-related budgets and prepare related reports.
• Oversee grant reporting, ensuring timely submission of financial, progress, and final reports.
• Monitor grant timelines and deliverables, alerting stakeholders to upcoming deadlines and required actions.
• Coordinate with finance, procurement, and contract and grants offices to ensure proper processing of contracts, payments, and reimbursements.

Minimum Requirements

Knowledge equivalent to that which would normally be acquired in a four-year college degree in Public Relations, Communications, Business; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events; or an equivalent combination of education and experience. Requires experience in Microsoft Office, especially Word and Excel.

Desired Qualifications

• Experience working with educational programming and/or programming involving minors.
• Interest or educational background in US History or politics.
• Experience with federal grant reporting.

Required Application Materials

• Cover Letter
• Resume
• Three professional references

Work Hours

STANDARD 8-5

Description of End Date

This is an off-dated position funded for one year from date of hire, with possible extension contingent upon funding renewal.

Website

https://jmc.msu.edu/