"Project Manager II - Facilities Planning and Management - UPDATED"

Job Details

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Position Title: Project Manager II - Facilities Planning and Management - UPDATED

Job Category: Academic Staff

Employment Type: Regular

Job Profile: Project Manager II

Job Duties:

Attention:

The Department of Facilities Planning and Management at the University of Wisconsin-Whitewater seeks a Project Manager II (AD016).

Job Details:

The Facilities Project Manager II manages multiple facilities construction projects simultaneously from start to finish, impacting the institution at large. This position manages projects that exceed the in-house threshold for the Department of Facilities Planning and Management and will contribute to the coordination and development of the 6-Year Capital Development Plan. The Project Manager II position reports to the Director of Capital Planning and Budget and collaborates with campus leadership, contracted architectural and engineering service providers, and various department and university staff.

Key Job Responsibilities:

Contribute to the development of the University’s Long Range Physical Development Plan and Capital Budget Planning Submissions to UWSA

• Contribute to a plan for the coordination of elements, groups, and activities included in long-range facility planning, including but not limited to mission statements, facilities profiles and conditions, programmatic impacts to facility needs, and other elements as required as a part of the 6-year planning process required by UW-System administration
• Collect and integrate information about student demographics, programs, and staff. Analyze data and trends to incorporate into Physical Development project recommendations as appropriate
• Facilitate the information gathering from campus constituents to ensure detailed project requests and project budget worksheets are prepared to meet the required submissions and timelines for each phase of the biennial Capital Budget process that coincides with the timelines established by UW System and Department of Administration/Department of Facilities (DOA/DSF). Communicate with the campus on the various state project types, budget limits, and the appropriate processes and timelines for each
• Facilitate communication with applicable units and divisions to assist in establishing priorities for Capital, All-Agency, and Small State Projects to support university programs and activities
• Coordinate the maintenance of campus inventory data along with updating and reporting of Central Data Request (CDR) on an annual basis, in accordance with UW System requirements and campus needs

Serve as a Campus Project Manager for DOA State projects (projects which exceed the in-house facility project limits), including Major, Instructional, All-Agency, and Small Projects

• Serve as a facilities contact for assigned State Projects, including Major Projects, Instructional Space Projects, All Agency, Small Projects, as well as UW Managed Gift Funded projects. Monitors progress of projects; identifies and resolves issues as they arise
• Work with end users/project design /construction team to establish project priorities, tasks, and ensure projects meet their milestones and objectives
• Facilitate and participate in the preparation of plans, budgets, specifications and schedules for State and UW Managed projects to ensure project goals are met. Communicate anticipated timelines from project inception to completion to applicable campus departments
• Serve as a liaison and facilitator between campus constituents, outside contractors and DOA staff throughout the planning/design phase through the construction process to completion
• Facilitate the coordination of signage, staff relocations, equipment, and furnishing purchases as applicable for State Projects. Manage the activities of outside contractors to ensure they are integrated into the facilities project and that the campus receives satisfactory standards of service
• Manage outside contractors to ensure they are integrated into the project and that the university receives satisfactory standards of service

Serve as a Campus Liaison for State Projects that exceed the in-house threshold

• Work to maintain a project spreadsheet of State Facilities Projects as required by UW-System and utilize it for internal and external communication throughout campus
• Contribute to the development of communications surrounding summer projects (peak construction season) to the larger campus community via the facilities website and campus-wide communication
• Key member of the Campus Space Planning Committee; providing regular feedback and reporting on the status of facilities projects and Capital Planning 6-Year Plan submissions

Website Coordinator

• Contribute to the management of the FPM and Campus Planning Web pages
• Utilize and update the campus planning website to communicate capital project updates to the campus community

Facilities Management General Operations

• Work with the Chief Facility Officer on special projects that serve the campus community as assigned

Department: Facilities Planning and Management

Compensation: Well-qualified candidates can expect a starting annual salary within a range of $76,000 – $84,000. UW System employees receive an excellent benefit package. To learn more about the UW System’s comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Bachelor's degree and 2 years of progressively responsible experience in facilities projects OR 5 years of progressively responsible experience in facilities projects

Preferred Qualifications:

• A baccalaureate degree in architecture, engineering, facilities management, construction management or related field

Knowledge, Skills and Abilities:

• Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds
• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

How to Apply:

Applications received by March 1, 2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter
• Resume
• Name and contact information for three professional references