Projects and Events Coordinator (Project Management Coordinator)

Indianapolis. The IUSON is ranked number 13 in the nation for undergraduate nursing programs and its online Master of Science in Nursing (MSN) in Nursing Education is ranked number 6 in the 2026 U.S. News & World Report rankings.

Job Summary

The Project Management and Events Coordinator executes high-impact school-wide events and provides operational event support across all 3 IUSON campuses: Indianapolis, Bloomington, and Fort Wayne. Stationed primarily at the Indianapolis campus, this position serves as the central operational engine for major ceremonial occasions, executive retreats, and fundraising event planning and logistics while delivering targeted student services administrative support.

Department-Specific Responsibilities

• Provides experienced project-management assistance by developing timelines, coordinating resources, communicating with stakeholders, monitoring progress, and ensuring accurate documentation for school-wide projects and events
• Anticipates and resolves complex operational issues to keep initiatives on schedule and aligned with university and school frameworks
• Owns end-to-end planning, logistics, venue sourcing, vendor negotiation, and post-event analysis for core school-wide events
• Develops and maintains project schedules, task lists, planning documents, and resource plans to ensure deadlines are met across multiple workstreams, campuses, and stakeholder groups
• Serves as the school-wide subject matter expert for event policies
• Provides guidance to unit administrative staff and student workers executing smaller events (less than 50 attendees) to ensure university protocol and budget adherence
• Prepares briefing packets, detailed timelines, and agendas for leadership prior to major events
• Monitors project status, identifies risks or delays, resolves complex operational issues, and escalates policy, budget, or capacity concerns to supervisors as appropriate
• Provides operational support for semester onboarding across campuses, including traditional BSN, Accelerated BSN, MSN, Doctor of Nursing Practice (DNP), and PhD orientation programs
• Drafts and schedules student announcements, event invitations, and official notices via Customer Relationship Management (CRM) software
• Maintains central inventory for Office of Student and Academic Services (OSAS) student SWAG, scrubs, and promotional supplies; handles reordering and distribution
• Assists with campus tours, Bridge Week logistics, Signature Campus Events, and Living-Learning Community (LLC) event execution
• Collects attendee feedback, runs post-event surveys, and provides data-driven recommendations to improve event Return on investment (ROI) and attendee satisfaction
• Maintains central event calendars, digital asset archives, vendor contracts, and Standard Operating Procedure (SOP) documentation
• Ensures project documentation is maintained appropriately, including central event calendars, planning timelines, vendor contracts, post-event reports, digital assets, and SOP documentation

General Responsibilities

• Provides experienced assistance with project management activities, resource allocation, and communication
• Develops a schedule designed to meet necessary deadlines and communicates with team members
• Monitors project progress and handles highly complex issues that arise
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project
• Allocates tasks and assignments to lower-level appointed staff and monitors their performance
• Performs a variety of administrative skills and prepares correspondence related to the project

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• High school diploma or equivalent (such as HSED or GED)

Preferred

• Bachelor's degree in hospitality, Event Management, Communications, Project Management, or a related field

WORK EXPERIENCE

Required

• 4 years of relevant experience

Preferred

• Experience in higher education, large-scale ceremony coordination, or multi-campus operational systems

SKILLS

Required

• Demonstrates project management skills
• Proficient communication skills
• Excellent collaboration and team building skills
• Demonstrates time management and priority setting skills
• Effective interpersonal skills
• Ability to lead/manage others
• Ability to drive multiple projects to successful completion

Preferred

• Demonstrated project management expertise (managing budgets, vendor negotiations, and multi-track schedules)
• High proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint) and Canva or Adobe Creative Suite
• Strong verbal and written communication skills with experience using CRM platforms for mass messaging
• Proven ability to work independently, manage competing deadlines, and maintain professional discretion

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Indianapolis, Indiana

Advertised Salary

$40,000.00 - $44,000.00 per year based on experience

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: General Administration

Job Family: Project Management

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Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Contact Us

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Telephone: 812-856-1234