"Property Inventory Specialist"

Duties and Responsibilities

Essential Duties and Responsibilities

To ensure that the Districts fixed assets are properly identified, tagged, recorded and accounted for in the Districts records. The Property Inventory Specialist inputs inventory information into the inventory system and keeps up with messages on inventory questions. Conduct yearly inventory audits. To ensure that the warehouses are clean, sorted and organized. Conduct transfers for departments. Dispose of damaged asses and scrap metal as approved by management.

Characteristic Duties and Responsibilities

1. Ensure that College policies and Property Inventory procedures are followed.
2. Ensure that the control number, description, cost location, and relevant information of the fixed assets purchased or donated to the District are recorded and tagged.
3. Ensure property transfers and disposal forms are accurate, have the proper authorization, and are recorded on a timely basis.
4. Perform inventory counts of assets in departments/buildings, as assigned, and reconcile the inventory account to the fixed assets records.
5. Inform departments when their department is to undergo a fixed asset inventory count.
6. Provide fixed asset listing(s) to departmental management, as requested.
7. Utilizes the computer fixed asset software to maintain the current asset inventory.
8. Answer phone and take messages for the Property Inventory Department.
9. Assist with tagging new fixed assets.
10. Responsible for disposing of obsolete, damaged furniture and equipment (including disposal of scrap metal) as approved by management.
11. Perform property inventory transfers throughout buildings/campuses as requested by departments.
12. Coordinate and oversee the transfer of assets performed by contracted movers.
13. Responsible for cleaning and organizing property inventory warehouses, including the use of machinery to complete their work, and requires obtaining certifications, as needed.
14. Schedule warehouse viewing for employees and customers.
15. Ensure that surplus items sold are organized, packaged, and/or ready in pallets for buyer pickup.
16. Perform other related duties as required by the Property Inventory Manager.

Qualifications/Certifications/Licenses/Skills

NOTICE: Required Documents

To be considered for this position, you are required to upload your high school diploma or unofficial transcript or GED certificate. If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

• High School Graduate or GED equivalency diploma
• Two years experience in an inventory related field.
• Valid Texas Drivers License.

Preferred:

• Associates Degree.
• Two years management experience in warehouse inventory.
• Forklift Operator.

Knowledge, Skills and Abilities

• Be skilled in the use of personal computer with working knowledge of the Banner Administrative Operating System with emphasis on the Fixed Asset Module, Excel, Microsoft Word and Outlook.
• Be able to maintain a positive attitude toward college departments, students and employees. Perform assignments with a high degree of accuracy and adhere to deadlines.

Additional Information

Supervision Exercised

N/A

Supervision Received

The property Inventory Specialist is directly responsible to the Property Inventory Manager.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move items weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Work is performed in a standard office environment. Work inside a well-lighted and air-conditioned area most of the time. The noise level in the work environment is usually quiet to moderate.

Safety

Required to work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions

Immediate supervisor may assign other duties. May be required to work outside regular working hours, as needed. May be required to work at a different college work site or campus as needed.