Job Summary
A Prospect Management Analyst works collaboratively as one of the
many data-driven team members in the University of Utah Office of
Advancement, a unit dedicated to serving main campus, University of
Utah Health, and numerous affiliated organizations and
institutions. Our mission is to generate engagement and
philanthropic support to advance the university's priorities in key
areas for students, faculty, patients, and researchers. The primary
function of a Prospect Management Analyst is to
Champion the values of Collaboration, Belonging, Empowerment, and
Integrity, which are essential to a successful prospect management
system;
Encourage donor centric and One U behavior across the University
advancement community;
Capture cross-campus collaboration, planning, and activity tracking
within University Advancement prospect management system
(Salesforce);
Partner closely with gift officers to optimize portfolios to
increase donor engagement and gifts;
Synthesize data sets and maintain data integrity to provide
accurate reporting;
And ensure continuity and quality customer service between campus
areas, University of Utah Health and University Advancement.
Learn more about the great benefits of working for University of
Utah: benefits.utah.edu
Responsibilities
Support to Gift Officers (40%)
- Conduct regular meetings with gift officers as they cultivate
and solicit prospective donors to track engagement activity in
Salesforce in accordance with University Advancement policies and
procedures
Serve as liaison to connect gift officers with appropriate
resources within University of Utah Advancement Office, providing
frontline support and triaging questions and concerns
Assist gift officers in entering donor engagement data through
plans and contact reports in a timely manner to ensure accurate,
real-time reflection of fundraising activity
Collaborate within Central Prospect Management on prospect
strategies to advocate for data-driven models to support portfolios
that are focused, dynamic, and sustainable, leading to successful
fundraising
Demonstrate comprehensive understanding of the prospect
management system, policies, procedures, and best practices to
inform, guide, and support gift officers
Encourage cross-campus collaboration to help develop prospect
strategies to increase donor engagement and gifts
Assist in tracking and reporting performance metrics that are
aligned with Leadership's objectives for donor qualification,
engagement, solicitation, and gift outcomes
Work closely with the Prospect Research team to identify
potential prospects for priority projects
Data Analysis, Integrity, and Entry (40%)
- Assist in analyzing data sets to create clear reports and
dashboards that inform donor engagement strategies and measure
performance metrics
- Regularly perform data integrity audits on records in
Salesforce to ensure accurate prospect information, donor
engagement activity, and related data for accurate reporting
- Assist with entering opportunities and related data into the
prospect management system to track funding requests and to support
fundraising activity metrics
- Regularly review solicitation plans in the prospect management
system, focusing on those above an established dollar threshold
and/or involving multiple fundraising areas
- Regularly review and confirm prospect manager assignment
requests by considering all data within the prospect management
system to make informed, strategic portfolio assignments
- Support broader Central Prospect Management team in data entry
updates as needed
Strategic Partnership & Conflict Resolution
(15%)
- Serve as a critical partner across University Advancement in
situations such as potential cross-campus conflicts, timing issues,
donor fatigue, or opportunities for coordinated strategy
- Model confidentiality and impartiality in all circumstances; be
a champion for University Advancement's strategic goals, the One U
Philosophy, and the interests of our donors
Other Duties as Assigned (5%)
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education
can be substituted for 1 year of directly related work experience
(Example: bachelor's degree = 4 years of directly related work
experience).
Prospect Development Analyst, III: Requires a
bachelor's (or equivalency) + 6 years or a master's (or
equivalency) + 4 years of directly related work experience.
Preferences
The ideal candidate will have:
- Experience with and understanding of nonprofit and/or higher
education fundraising
- Experience in cross-collaboration with key stakeholders
- Experience using Salesforce or similar CRMs
- Track record of providing excellent customer service to
stakeholders
- Demonstrated competency with data sets, data hygiene, and data
maintenance
- Experience with presenting or providing guidance on technical
and policy information to individuals and groups
- Demonstrated ability to strategize and resolve conflicts in and
with small groups
Special Instructions
Requisition Number: PRN46589B
Full Time or Part Time? Full Time
Work Schedule Summary:
Department: 00289 - Development
Location: Campus
Pay Rate Range: $45,000-$55,000
Close Date: 11/30/2026
Open Until Filled:
To apply, visit https://utah.peopleadmin.com/postings/211391
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