Provost Office Assistant

The Provost Office Assistant plays an integral role in the daily operations of the University’s academic headquarters. This position serves as the primary point of contact for the office, providing high-level customer service to faculty, staff, and visitors. Beyond administrative duties, this role provides essential operational and logistical support across campus, including the management of physical assets, technical equipment, and high-volume distributions.

Essential Functions:

• Office Operations: Provide a professional first point of contact for the office; greet visitors, answer inquiries, and ensure a welcoming environment.
• Information Management: Perform accurate data entry, filing, scanning, and organization of both physical and digital records while maintaining strict confidentiality.
• Technical & Equipment Support: Assist with the inventory, transport, and basic setup of office technology and equipment.
• Campus Logistics & Distribution: Facilitate the processing and movement of materials and mail; ensure timely distribution of items across various campus locations.
• Relocation Assistance: Support faculty and staff during office transitions, including the physical movement of furniture, files, and equipment.
• General Support: Execute "as-assigned" projects that support the broader academic and operational mission of the University.

Physical Requirements & Skills:

• Physical Stamina: Ability to lift and carry up to 50 pounds and remain mobile for extended periods while moving equipment or materials between buildings.
• Discretion: Proven ability to handle sensitive information with absolute confidentiality, as this role supports executive-level operations.
• Communication: Exceptional interpersonal skills and a "service-first" mentality.
• Technical Literacy: Comfortable handling basic computer hardware and proficient in Google and Microsoft Office Suite.