PT Administrative Specialist

Job Summary

This role provides comprehensive administrative, fiscal, and operational support through expert use of Workday, ShopUW, SIS, and UW travel systems while ensuring full compliance with university, financial, and privacy policies. Responsibilities include budget tracking, procurement, scholarship and foundation fund administration, course and student records management, and seamless coordination of travel, conferences, and major academic events.

Key Job Responsibilities

• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• Assists with the administration and implementation of student testing and ensures all protocols and regulations are followed.
• Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
• Serves on committees and attends meetings, representing the interests of the unit or program