The Highlights:

Reporting to the Associate Dean for Undergraduate Programs, the Part-Time Administrative Support Specialist provides high-level administrative coordination and operational support to a team of four Associate Deans. This role is responsible for managing schedules and logistics, tracking deadlines and follow-ups, coordinating program calendars, and maintaining continuity of institutional knowledge. The position requires strong organizational skills, attention to detail, discretion, and the ability to manage multiple priorities in a dynamic academic environment.

What You'll Do:

• Scheduling & Logistics Coordination: Manage complex calendars for four Associate Deans, scheduling meetings, events, and appointments across multiple stakeholders. Coordinate logistics for meetings, including room reservations, virtual meeting links, materials preparation, and agendas. Support planning and execution of internal and external events.
• Follow-Up & Deadline Tracking: Track action items arising from meetings and ensure timely follow-up with relevant stakeholders. Maintain systems to monitor deadlines for academic, administrative, and program-related initiatives.
• Program Calendar Coordination: Maintain and regularly update a centralized program calendar across multiple units or departments.
• Institutional Memory & Documentation: Maintain organized records of key decisions, processes, timelines, and historical context.
• General Administrative Support: Support preparation of reports, presentations, and communications. Assist with data entry, document management, and administrative workflows.

What You'll Need:

• Associate’s or Bachelor’s degree (or equivalent experience).
• 2–4 years of administrative or coordination experience (higher education preferred).
• Experience supporting multiple senior leaders or executives.
• Familiarity with academic calendars and university administrative processes.
• Proficiency with Microsoft Office (Outlook, Excel, Word) and virtual meeting tools.

The anticipated hiring range for this position is: $18.70 to $24.00/hr.