Job Details
Job Title: Purchasing and Travel Specialist
Location: Atl Metropolitan State College
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 300644
About Us
Welcome to Atlanta Metropolitan State College (AMSC)!
At Atlanta Metropolitan State College, we are committed to creating a vibrant, growth-oriented community where innovation thrives, collaboration is celebrated, and contributions are valued. As a proud member of the University System of Georgia (USG) and fully accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), AMSC is a dynamic institution dedicated to transforming lives.
AMSC embraces core values, Excellence, Integrity, Leadership, Belonging, and Public Service, that guide our culture and work. We strive to create an atmosphere where individuals feel respected, supported, and inspired to reach their full potential. Here, gratitude and recognition are not just practices but embedded in everything we do.
Located on a picturesque campus in Southwest Atlanta, AMSC offers the perfect blend of accessibility and opportunity. Just ten minutes from downtown Atlanta and fifteen minutes from Hartsfield-Jackson Atlanta International Airport, our campus is an ideal destination for those ready to make a meaningful impact.
Job Summary
This role will focus primarily on travel coordination and procurement related activities, allowing for a more specialized and efficient approach in these key functional areas. This role ensures compliance with state, Board of Regents (BOR), and institutional policies while managing and reconciling travel-related expenses. the position will serve as a backup resource for these activities as needed
Responsibilities
- Responsible for reviewing, analyzing and ensuring all documentation for cash advances, expense reports and travel payments are in compliance with state, BOR and university policies.
- Process cash advances, travel and expense reimbursement pay cycles, and complete reconciliations monthly, quarterly and year-end.
- Facilitate training for the College on the travel policy and procurement procedures.
- Process requisitions for goods and services ensuring they meet the college policies and regulations as well as managing physical inventory.
- Backup Purchasing Card Administrator and trainer for cardholders
- Supplier and Vendor Management
- Serves as backup for fleet management
- Serve as backup for mailroom/central receiving operations
Required Qualifications
Educational Requirements
Bachelor's Degree
Other Required Qualifications
Or equivalent combination of education and relevant experience.
Required Experience
Minimum of 3 years of experience in procurement, travel administration, or financial operations. Experience managing inventory, fleet, and mailroom operations. Proficiency with financial systems, reconciliations, and Microsoft Office tools.
Preferred Qualifications
Preferred Experience
Procurement or travel-related certification (e.g., State Purchasing Certification, GCPA). Experience in a higher education or public sector environment. Experience delivering policy-based training.
Required Documents to Attach
- Cover Letter
- Resume/CV
- List of References
- Unofficial Transcripst
Knowledge, Skills, & Abilities
ABILITIES
Ability to work cooperatively and effectively with others
Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
Keen sense of business and maintains meticulous transaction records.
Requires the ability to use computers for data entry.
Requires the ability to use computers for word processing and/or accounting purposes.
Requires the ability to prepare and/or process purchase orders.
Requires the ability to be accountable for inventory/property management.
KNOWLEDGE
Procurement or travel-related certification (e.g., State Purchasing Certification, GCPA). Experience in a higher education or public sector environment. Experience delivering policy-based training.
SKILLS
Proficiency in CRM and inventory management software programs.
Excellent communication and negotiation skills.
Strong organization and documentation skills.Strong research and analytical skills.
Strong oral and written communication and listening skills.
Proficient in the use of Microsoft Word, Excel, Access, & QuickBooks.
USG Core Values
The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation, including a criminal background check; demonstrating your eligibility for employment with Atlanta Metropolitan State College, as determined by Atlanta Metropolitan State College in its sole discretion; confirmation of the credentials and employment history reflected in your application materials; and if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Atlanta Metropolitan State College is an equal employment opportunity employer. Atlanta Metropolitan State College does not discriminate on the basis of race, color, religion, sex, national origin, disability, age or military/veteran status.
Other Information
- This position has financial responsibilities.
- This position will not be required to drive.
- This role is considered a position of trust.
- This position requires a purchasing card (P-Card).
- This position will not travel
Background Check
Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.
For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.
Accommodations
The physical demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions.
Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.
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