Purchasing Coordinator

Employer: Metropolitan Community College

Location: Kansas City, Missouri, United States

Salary: Competitive Salary

Date posted: Dec 2, 2025

Position Type: Administrative, Business & Administrative Affairs, Financial Affairs, Grants & Contracts

Employment Type: Full Time

Job Details

Job Summary

Incumbents coordinating district-wide purchasing activities.

Essential Functions

• Coordinate all operations related to the acquisition of District-wide furnishings; work may involve assigning work to staff; ensuring process and operational efficiency; and ensuring compliance with applicable policies and procedures
• Facilitate and oversee competitive solicitation processes such as quotes, bids, RFP's & RFQ's through the award recommendation/interview processes; collaborate with District-wide personnel in developing purchase specifications; and makes recommendations for awards; work may involve researching, compiling, and analyzing procurement- and financial-related information
• Administer District-wide procurement cards; work may involve troubleshooting user accounts, reporting fraudulent activity, ordering new/replacement cards, closing cards, adjusting spending limits, and reconciling monthly statements
• Maintain purchase order systems; work may involve approving, changing, and/or closing orders; reopening or closing purchase orders; and reviewing budgetary information
• Prepare and maintain reports, records, forms, and other documentation for review and approval by Board of Trustees, and maintain and update purchasing databases and websites, to ensure timely and accurate documentation, and compliance with applicable laws, policies, and procedures.
• Coordinate with and/or serves as a liaison to staff, faculty, vendors, the legal department, and other internal/external staff, departments, and/or agencies to communicate information, resolve issues, and facilitate departmental operations
• Conduct extensive research for projects, includes collecting and providing examples for solicitation development; and finding new vendors to register to do business with MCC
• Attend outreach events relating to vendors and provide and assist them in registering and working with the College
• Coordinate district-wide purchasing activities and collaborate with district personnel to research and develop specifications/scope of work for solicitations
• Collaborate with internal and external constituencies and Legal to draft and execute contracts
• Review, research and approve requisitions through the financial system
• Oversee process for vendors to register with MCC and submit bids electronically
• Facilitate processing of purchase orders including order review and approval, changes and closes purchase orders, and budgets check
• Maintain and update Purchasing website
• Perform other duties as assigned

Qualifications, Knowledge, Skills, Abilities and Physical Requirements

Minimum Qualifications:

• Associate’s degree or two-year technical certificate*
• Three (3) years' experience in purchasing support or related area

Preferred Qualifications:

• Bachelor's degree

*Minimum Education Qualification can be substituted with an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.

Knowledge, Skills and Abilities:

• Knowledge of procurement principles and practices
• Knowledge of product and service research methods
• Knowledge of applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
• Knowledge of contract administration and maintenance principles and practices
• Knowledge of accounting practices and processes
• Knowledge of negotiation practices
• Knowledge of basic budgeting principles
• Knowledge of service and material sources and suppliers
• Skilled in using a computer and related software applications
• Skilled in processing requests for procurements
• Skilled in conducting research
• Skilled in preparing and maintaining a variety of records and reports
• Skilled in obtaining and interpreting market prices and trends
• Skilled in developing and analyzing complex solicitations, specifications, and conditions for bids and proposals
• Skilled in interpreting contractual terms and conditions
• Skilled in coordinating and evaluating bid and proposal solicitations
• Skilled in utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others sufficient to exchange or convey information.

Physical Requirements

Positions in this class typically require grasping, hearing, keyboarding, reaching, repetitive motion, standing, talking, visual acuity and walking. The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly.

Supplemental Information

EEO Statement:
Metropolitan Community College is an Equal Employment Opportunity employer that prohibits discrimination or harassment of any person on the basis of race, color, religion, sex, sexual orientation, gender identity, age, birth ancestry, national origin, or disability. EOE/ M/ F/ Vets/ Disabled

Accommodations:
MCC is committed to the full inclusion of all qualified individuals. As part of this commitment, MCC will ensure that persons with disabilities are provided with reasonable accommodations in all aspects of employment, including the application process. To request an accommodation and/or a copy of the Americans with Disabilities Act applicant procedures, please contact the Office of Human Resources.

Company

Metropolitan Community College, founded in 1915 as the Kansas City Polytechnic Institute, is the oldest public institution of higher learning in Kansas City, MO. We are proud of our history as the first community college established in Missouri and one of the first colleges in the country to award an associate degree.

Company info

Website: https://mcckc.edu/