"Research Services Post Award Project Administrator"

Research Services Post Award Project Administrator

University of Colorado Anschutz Medical Campus

Department: Office of Research Development & Strategy; Office of the Vice Chancellor for Research

Position #: 00844966 - Requisition #: 38909

Job Summary:

This is a 1.0 FTE position for a Research Services Post Award Project Administrator within the Extramural Research Division of the Office of Research Development and Strategy. The mission of the Extramural Research Division of the Office is to grow and accelerate the University of Colorado Anschutz Medical Campus's federal research funding portfolio, enhance national research rankings and reputation across Schools/College (School of Medicine as a top 10 research institution), and enable world-class research.

This position is responsible for managing a large, multi-year, federally funded biomedical research contract awarded to CU Anschutz Medical Campus. This role will oversee, coordinate, and execute complex activities for a priority research initiative, with activities relating to some or all the following: project/team integration, scope, schedule/timelining, cost, quality, resourcing, proactive and coordinated communications, risk, procurement, and stakeholder/subaward engagement. This position will work very closely with the Principal Investigators, co investigators, scientific project manager, and grant administrators to ensure the project is on time, on budget, and within scope.

The ideal candidate for this position will have experience successfully managing other high-level research projects that are of considerable size, scope, and complexity ($10M+).

Key Responsibilities:

• Launch, facilitate, and oversee day-to-day management of project plans for research performed at CU Anschutz, including managing cross-functional scientific, administrative, and/or project team meetings; timelines; research operations and complex project logistics; etc.
• Develop and continuously improve systems, workflows, communication tools, and standard operating procedures to increase efficiencies for collaborative work, data tracking/reporting, etc.
• Anticipate and orchestrate proactive resolutions to challenges/roadblocks that could compromise the CU Anschutz team's ability to meet milestones and escalate issues that require campus-level solutions.
• Work collaboratively with the department post-award team to manage fiscal performance (financial tracking), ensuring review of expenditures for allowability per grant/contract terms, identification of budget concerns, and development/implementation of resolutions to align with institutional, project, and sponsor requirements.
• Manage all subcontracts with participating institutions and facilitate payment of invoices promptly and work closely with subaward sites to track milestone completion and provide required reporting.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Office of Research Development & Strategy (ORD&S) under the Vice Chancellor for Research at CU Anschutz, guides faculty in the pursuit of research funding, the formation of cross-disciplinary science initiatives, and the development of collaborative, team-science research. Our goal is to catalyze collaborations, improve funding success, and grow the CU Anschutz extramural funding portfolio.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in accounting, finance, public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, business administration, business, or a directly related field from an accredited institution.
• Three (3) years of professional level experience related to program and complex project management
• Experience working in university or academic medical center settings and close familiarity with associated research processes.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Four (4) or more years of professional level experience in program and complex project management.
• Experience with milestone-driven research contracts from funders like ARPA-H, BARDA, DARPA, etc., and/or complex grant awards (e.g., NIH P01, U19, U54 mechanisms).
• Experience in sponsored project administration and management in an academic setting
• Experience or familiarity with CU Data, A2E, HCM and CU Marketplace.
• Experience in interpreting and applying policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.
• Experience with grant submissions.
• Experience working with PeopleSoft HRMS and/or Finance.

Knowledge, Skills and Abilities:

• Exceptional project management and organization skills, with the ability to oversee multiple initiatives/projects/tasks simultaneously, deliver high-quality results, and handle/meet multiple deadlines.
• Ability to work and communicate proactively and to remain flexible as workflows or project plans must evolve to meet sponsor deadlines.
• Ability to communicate complex business and scientific issues succinctly and effectively, both in writing and orally.
• Ability to plan, implement, and coordinate financial and administrative activities.
• Demonstrated strategic thinking and ability to analyze complex problems and integrate strategies into time- and solution-oriented action plans.
• Effective at driving collaboration, achieving results, influencing, and resolving conflicts across internal and external project teams.
• Ability to initiate, maintain, and track lines of communication with other areas, departments, institutions, sponsors, etc.
• Ability to use various computer systems and software applications.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Demonstrated ability to use spreadsheets, word processing, email, and calendar software.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Kaitie Gill, kaitlin.gill@cuanschutz.edu

Screening of Applications Begins: Immediately and continues until position is filled. For best consideration, apply by February 28, 2026

Anticipated Pay Range: The starting salary range (or hiring range) for this position has been established as $63,385 - $80,625.