Job Details
The Division of Medical Physics in the Department of Radiation Oncology is seeking a Residency Program Coordinator 2, to manage, administer and support the operations of the Medical Physics residency program, postdoctoral scholars and visiting students. The Stanford Medical Physics residency program is accredited by the CAMPEP -- Commission on Accreditation of Medical Physics Education Programs.
The Division of Medical Physics core values are based on professionalism, integrity, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality.
DESIRED QUALIFICATIONS:
- In-depth knowledge and understanding of administrative principles and practices, as well as ability to assimilate functional operating knowledge of Stanford University.
PHYSICAL REQUIREMENTS*:
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
- Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
- Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
- Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
- Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Responsibilities
Core Duties
- Independently implement, administer and evaluate day-to-day activities of residency/clinical fellowship program(s) by identifying and executing responsibilities, making recommendations that impact policies, programs and standards, and ensuring compliance and follow-up, as needed.
- Act as key contact for the program to interpret and apply complex policies, procedures and program guidelines (such as those from ACGME – Accreditation Council for Graduate Medical Education). Review exceptions to policies to determine if exceptions are allowable. Identify, troubleshoot and report compliance issues and assist in correcting situations.
- Initiate and manage the annual recruitment, onboarding and offboarding processes, including coordinating all interviews and collecting feedback on applicants. Summarize ratings and provide recommendations to program director and selection committee.
- Participate in ranking meetings and provide feedback on strengths/suitability of applicants. Communicate requirements to newly matched residents. Administer appointments to the hospitals/university.
- Manage the residency/clinical fellowship and faculty evaluation process by establishing and executing project plans, timelines, and objectives. Present analysis of programs and evaluations.
- Develop, distribute, maintain and analyze the resident rotation, vacation and leave schedules based on accreditation requirements with oversight of Program Director.
- Ensure compliance with accreditation, licensing board, professional association, ACGME requirements, GME Office requirements for the residency curriculum, goals and objectives for each level of training. Ensure interns are credentialed before starting any rotation.
- Act as a liaison and advocate in support of residents and hospital administration. Establish relationships and act as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, annual program affiliation agreements, and external rotations. Manage the goals and objectives for fellows’ rotations through other clinics; recommend actions to be taken if goals are not being met.
- May assist with budget activities for various residency activities, including monitoring expenses.
- Plan annual events, organize meetings, and assist in the preparation for ACGME Site Visits and internal reviews. Develop brochures, invitations, or advertisements for events/lectures.
Minimum Education and Experience
Bachelor’s degree and two years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities
- Ability to work independently and to coordinate multiple assignments with fluctuating priorities.
- Excellent organizational and analytical abilities, ability to handle diverse workload.
- Demonstrated good judgment in all areas of responsibility.
- Agile and quick learner who can adapt easily to Stanford specific software and clinically related software.
- Demonstrated ability to work well independently and take initiative while problem solving and resolving challenges.
- Excellent oral and written communication skills. Ability to work with all levels of faculty and staff, and exhibit significant degree of diplomacy.
- Excellent customer service skills and ability to adapt to changing work environment.
- Proficient with Excel, Word and other applications required.
- Ability to learn, understand and apply Accreditation Council for Graduate Medical Education (ACGME) or other subspecialties guidelines.