Job ID: 375777
About the Job
This Graduate Program Coordinator (GPC) position provides primary support for the Water Resources Science Graduate Program as well as supporting Swenson College-wide graduate program initiatives through close collaboration with DGSs, faculty, and graduate students. In addition to work supporting WRS, the SCSE GPC will focus on financial and budgetary management for SCSE graduate programs as well as the undergraduate Swenson College Active and Innovative Learning (SAIL) program.
The schedule is typically Monday-Friday: 8:00am-4:30pm.
This 100% position reports to the Swenson Graduate Division Director. The application review will begin on 09/02/2026.
Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.
Program Administrative Support for WRS (50%)
About the Job
This Graduate Program Coordinator (GPC) position provides primary support for the Water Resources Science Graduate Program as well as supporting Swenson College-wide graduate program initiatives through close collaboration with DGSs, faculty, and graduate students. In addition to work supporting WRS, the SCSE GPC will focus on financial and budgetary management for SCSE graduate programs as well as the undergraduate Swenson College Active and Innovative Learning (SAIL) program.
The schedule is typically Monday-Friday: 8:00am-4:30pm.
This 100% position reports to the Swenson Graduate Division Director. The application review will begin on 09/02/2026.
Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program.
Program Administrative Support for WRS (50%)
- Work independently within University systems such as Slate, PeopleSoft Campus Solutions, WorkflowGen, MyU, Coursedog, and Reporting Center.
Graduate programs financial oversight:
- Assist DGSs with preparing the yearly program budget; monitor and reconcile program accounts on a regular basis.
- Handle scholarships and expense reimbursements for students and program activities and forecast future expenditures.
- Track changes to student funding, coordinate with departmental staff, and administer program and University travel awards.
- Coordinate with the Finance office, including monthly meetings, to assign budget numbers and track expenditures for individual faculty awards.
- Notify faculty of upcoming spending deadlines and assist Finance in sweeping awards that have passed the spending deadline
- Attend regular SCSE and GPC Network meetings and workgroups to share information and maintain awareness of college and graduate school updates, including regular communication with GPC colleagues on the Twin Cities campus
- Update and maintain graduate program websites and other outward-facing materials for Swenson graduate programs
- Represent collegiate graduate programs at recruitment events.
- Maintain regular contact with students through advertised open office hours to ensure students are well supported and advised.
- Work with other SCSE GPCs and the Graduate Division Director on the updating and streamlining of graduate administrative policies, procedures, and processes.
- Work with other SCSE GPCs and the Graduate Division Director on tasks related to recruiting, retention, and support of graduate students.
- Other duties as assigned that are necessary for the continued success of SCSE graduate programs.
Required Qualifications:
- BA/BS degree, or a combination of education and relevant work experience to equal at least four years.
Swenson College includes all the "STEM" disciplines (science, technology, engineering, math) at UMD.
The science departments include:
Biology Chemistry & Biochemistry Earth & Environmental Sciences Mathematics & Statistics Physics & Astronomy
The engineering departments include:
Chemical Engineering Civil Engineering Computer Science Electrical Engineering Mechanical & Industrial Engineering
We are the home of the:
Large Lakes Observatory Iron Range Engineering Program Integrated Biosciences graduate program Water Resources Science graduate program Advanced Materials Center Air Force ROTC Aerospace Studies program
We also have close affiliations with the Natural Resources Research Institute (NRRI) and the Minnesota Sea Grant program.
With more than 3,200 undergraduate and 200 graduate students, Swenson College is the largest college at UMD and the third largest in the University of Minnesota system.
Pay and Benefits
Pay Range: $20.49 - $27.14; depending on education/qualifications/experience
Time Appointment: 100% Appointment
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
The University offers a comprehensive benefits package that includes:
- Competitive wages, paid holidays, and generous time off
- Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
- Low-cost medical, dental, and pharmacy plans
- Healthcare and dependent care flexible spending accounts
- University HSA contributions
- Disability and employer-paid life insurance
- Employee wellbeing program
- Excellent retirement plans with employer contribution
- Public Service Loan Forgiveness (PSLF) opportunity
- Financial counseling services
- Employee Assistance Program with eight sessions of counseling at no cost
How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.
Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.
Required Application Materials:
- Resume
- Cover Letter
Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.
The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu
Employment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.
About University of Minnesota
University of Minnesota, Duluth (UMD)
The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.
Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.
At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023, 2025, 2026), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.