Senior Admin Officer, Learning Technology & Services

Who We Are

As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.

We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.

Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.

For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg

About The Job

The shortlisted candidate will support the Manager (Administration) in delivering efficient and effective administrative and operational support to the Learning Technology & Services department.

What You Will Be Doing

Key Responsibilities

The Senior Admin Officer will be responsible for the following key functions:

1. Procurement Processes & Financial Management
2. Support purchase requisitions, goods receipt, and payment processing
3. Coordinate procurement of corporate and staff-related tokens (e.g. care and concern items)
4. Assist with budget tracking, monitoring of expenditures, and related financial administration
5. Office & Facilities Management
6. Support day-to-day office administration to facilitate smooth operations of the department
7. Coordinate office maintenance and equipment servicing
8. Records & Document Management
9. Maintain proper documentation, filing and records in accordance with guidelines
10. Consolidate and update data and information
11. Activities & Event Coordination
12. Coordinate department activities, including meetings, staff events, and team initiatives
13. Arrange logistics such as venue bookings, schedules, travel arrangements and administrative support
14. General Assignments
15. Participate in University and Division-level duties such as Student Orientation, Exam Invigilation, Convocation and Recreational Club on a rotational basis, as required
16. Support other ad hoc assignments as assigned

Job Requirements

Polytechnic Diploma in Business and Management Studies with 2-3 years of relevant working experience

IT-savvy with the ability to independently evaluate and learn new applications and apply judgment in using AI tools at work.

Proficient in Microsoft Office applications.

Hands-on experience using Rapid Process Automation (RPA) tool such as Microsoft Power Automate or equivalent would be advantageous.

Meticulous and possess high level of ethics and integrity.

Effective interpersonal skills.

Resourceful team player who can work with others and independently, display initiative and exercise sound judgment.

What We Offer

At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!

Besides that, you will also get:

• Competitive Pay Package
• Hybrid Work Arrangement (Subject to Job Role)
• Medical Benefits
• Flex Benefits
• Family Care Leaves
• Volunteer Service Leaves
• Wellness & Recreation Activities
• Lifelong Learning Opportunities
• Career Development Opportunities through Internal Job Postings and Transfers