• School of Agriculture and Food Sustainability
• Full-time, fixed-term position through to end of 2027
• Base salary will be in the range $102,565.37 - $111,686.39 + 17% Superannuation (HEW Level 7)
• Based across St Lucia and Gatton Campus

About This Opportunity

We are looking for a proactive and energetic Senior Administration Coordinator to provide high-level administrative and business support for the Analytics for the Australian Grains Industry (AAGI) — a national GRDC co-investment between UQ, Curtin University, and the University of Adelaide.

In this role, you’ll coordinate operations, finance, reporting, and events, while supporting senior academics and professional staff across schools and partner universities. Success in this position will require exceptional communication and organisational skills, meticulous attention to detail, and the ability to prioritise tasks in a dynamic environment.

Key responsibilities will include:

• Coordinate research project cycles – oversee planning, delivery, monitoring, and evaluation of AAGI activities to ensure projects are completed on time and to standard.
• Lead business operations – independently manage administrative and operational needs, applying specialist knowledge and aligning activities with strategic priorities.
• Strengthen governance and compliance – develop and maintain project documentation, manage risks, and ensure adherence to UQ, funding, and legislative requirements.
• Drive systems and process improvements – design, implement, and review procedures and business processes to enhance efficiency and accountability.
• Manage finance and reporting – work with Faculty finance teams to oversee budgets, forecasting, expenditure, and provide data analysis and operational reporting.
• Foster stakeholder engagement – build strong relationships across UQ, partner universities, and external organisations to support collaboration and successful delivery.

About UQ

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

• Up to 26 weeks paid parental leave/paid primary care leave
• 17% superannuation contributions
• 17.5% annual leave loading
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
• UQ Study for Staff
• On campus childcare options
• Affordable parking (from just $6.15 a day)
• Salary packaging options

About You

• A degree with at least four (4) years subsequent relevant experience; or extensive experience and management expertise in administrative fields; or an equivalent combination of relevant experience and/or education/training
• Demonstrated skills in providing a high level of client service, including effective interpersonal skills
• The ability to prioritise workloads, work independently and meet deadlines
• High level business and/or administration skills
• A high level of proficiency in the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
• Demonstrated ability to understand and apply a range of rules, policies and processes with regard to the regulatory and legislative context
• Excellent written and verbal communication skills
• Skills in project coordination and experience in project management tools
• Highly effective organisational, time management and problem solving skills
• Supervisory skills in supporting EMCR researchers to work effectively in UQ systems
• Working knowledge of University administrative systems, policies and procedures or the capacity to rapidly acquire this knowledge.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.

Questions?

For more information about this opportunity, please contact Carla Gho Brito at carla.gho@uq.edu.au.

For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.

Want to Apply?

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:

• Resume
• A cover letter summarising how your background aligns with the 'About You' section

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.

Other Information

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory.

Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.

Applications close Thursday November 6th 2025 at 11.00pm AEST (R-55431). Please note that interviews have been tentatively scheduled for Wednesday November 12th 2025.