Position Summary
DESCRIPTION :
Provides executive support, working closely with the Dean and all
faculty of the Graham School of Business (GSB) with complex
administrative responsibilities. Contribute to project work in the
general office of the GSB as required. Assist the Dean and all GSB
faculty in the delivery of available programs and services; provide
assistance efficiently; manage calendars and associated tasks;
manage external contacts, activities and communications to
facilitate co-ordination and outreach as appropriate to the role
and in support of relationship and business goals with both
internal and external stakeholders. This position is the face of
the Graham School of Business to those who visit or contact the
Dean’s office (faculty, staff, students, and external constituents
and businesses). The individual will assist the Dean and all GSB
faculty with special projects and initiatives including
fundraising, grants, and enrollment activities.
OUTCOME:
Contribute to the success of the Graham School of Business, serving
as a positive and productive member of the school and professional
representative of the school when communicating on behalf of the
Dean.
Essential Functions
- Assist the Dean and all faculty of the Graham School of
Business in general office functions 40%
Record spending and other financial information including
spreadsheets, for Chrome River 5%
Assist with student inquiries, handle incoming phone calls,
mail, for Graham School of Business 5%
Assist with planning and organizing events, meetings, travel,
workshops/seminars 20%
Schedule appointments as needed for the Dean and related
parties 5%
Assist with special projects and programs as needed on behalf
of the school 15%
Create, monitor and file correspondence and required follow-up
for Dean and all GSB faculty 10%
Experience and Education Required
- High school diploma required; college degree preferred
- Minimum 5 years administrative assistant/general office
experience, preferably in an academic and/or executive setting
Required Skills and Qualifications
- Excellent verbal and written skills.
- Complete tasks within deadlines; maintain steady
decision-making under tight timelines.
- Strong interpersonal skills with a focus on delivering
exceptional customer service to administration, staff, faculty,
students and community including high-caliber external
professionals, donors and board members.
- Ability to discern and maintain confidential information.
- Positive and courteous demeanor that fosters a collaborative
and supportive work environment day-to-day and especially in
high-profile situations.
- Computer efficiency in Microsoft Office including Word, Excel,
PowerPoint, Publisher and related tools.
- A proactive and ambitious approach to seeking and completing
projects, tasks and initiating processes.
- A strong work ethic and desire for professional growth
including the ability to work constructively with minimal
supervision and under their own initiative and instinct instead of
through instruction or supervision.
- Ability to handle and work under constant interruption.
- Deliver materials to various offices around the building and to
attend meetings to provide administrative or event support as
required.
- Maintain cleanliness and organization of the mailroom, ensuring
supplies are consistently stocked.
Additional Information
York College of Pennsylvania is an
Equal Opportunity Employer and
Non-Discriminatory . For a copy of York
College's Annual Security Report, you may contact the Office of
Campus Safety or visit the website:
Annual Security Report .