Senior Administrative Assistant - HR

Job Details

Job Location: Main Campus - Las Vegas NM - Las Vegas, NM 87701

Position Type: Full Time

Education Level: High School or GED

Salary Range: $17.37 - $25.19 Hourly

Job Category: Staff

SUMMARY:

This position provides administrative assistance to the assigned department.

DUTIES AND RESPONSIBILITIES:

• Schedules and plans meetings for the department.
• Maintains the department calendar.
• Creates, edits, and distributes communication through email, documents, and presentations.
• Processes travel requests.
• Processes invoices; processes purchase orders.
• Orders supplies for the department.
• Maintains files.
• Answers phones, transferring calls to the correct person or takes messages as needed.
• Provides customer service to students, faculty, and staff.
• Performs other job-related duties as assigned.

Qualifications

MINIMUM REQUIREMENTS:

• EDUCATION: High School Diploma or GED.
• EXPERIENCE: Three (3) years of experience performing general clerical/administrative assistant work.

PREFERENCE:

• Associate degree in any field.

EMPLOYMENT REQUIREMENTS:

• Must possess and maintain a valid New Mexico Driver’s License.
• Must be willing to work overtime as required.
• Must be willing to work flexible schedules as needed.

KNOWLEDGE, SKILLS, & ABILITIES:

• Experience working with Banner (Student Information System) or willingness to learn the system.
• Knowledge of general office practices and procedures.
• Knowledge of preventative maintenance of office machines.
• Knowledge of business communication.
• Knowledge of general office procedures.
• Skilled in Microsoft Office applications including Word, Excel, and Access.
• Skilled with managing webpage content.
• Ability to maintain effective working relationships with faculty, students, University community, and the general public.
• Ability to communicate effectively by having an excellent command of the English language (both oral and writing);
• Ability to follow written and verbal instruction.
• Ability to make independent routine decisions.

PHYSICAL DEMANDS:

• Work is performed in a typical interior/office work environment.
• Repetitive hand motions and prolonged use of computer.
• Must occasionally lift and/or move up to twenty (20) pounds.
• Sitting for extended periods of time.
• Kneel, bend, and stoop.

WORK ENVIRONMENT:

• Work is performed in a typical interior/office work environment.