Job Summary

The Senior Administrative Associate provides high-level support to staff and faculty, ensuring efficient office operations and exercising independent judgment. This role includes a variety of administrative, financial, and coordination tasks. The Senior Administrative Associate ensures that daily operations directly contribute to the department's goals and objectives.

Core Responsibilities

1. Manages administrative activities to ensure daily operations within the department or college run efficiently. Identifies areas for improvement in the workflow and processes and provides recommendations to increase efficiency.
2. Provides support for human resources-related tasks involving recruitment and onboarding, and ensures a smooth integration process for new employees. Adheres to deadlines set forth by university stakeholders.
3. Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information.
4. Supports departmental/college projects by assisting management with timelines, tracking progress, and ensuring projects align with the main goals.
5. Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance, ensures duties are performed correctly, and assists with administrative issues as they arise.
6. Supports budget preparation by gathering and compiling information for budget planning. Organizes financial records and data sets for budget reporting.
7. Maintains and updates departmental calendars, meeting schedules, and appointments. Communicates any changes promptly to avoid conflicts or confusion.
8. Provides administrative support, including drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents.
9. Coordinate and execute logistical planning, setup, and on-site support to ensure smooth, well-organized student and alumni events that strengthen engagement across the campus community.
10. Performs other duties as assigned.