Job Summary
The Office of Advancement encourages applications for a Senior
Advancement Assistant! This role operates as a key support member
of the central Donor Relations team and uses autonomy, independence
and subject matter expertise to provide administrative support for
a high-performing and collaborative advancement team.
This position will work under minimal direction on a broad array of
administrative duties that are variable and sophisticated in nature
and is tasked with exercising a high level of discretion and
confidentiality, especially as it relates to assigned
responsibilities with donors, faculty, staff and other
constituents. This role applies skills and knowledge in multiple
administrative functions, but many responsibilities reflect a
distinct Advancement and constituent engagement component.
CU is an Equal Opportunity Employer and complies with all
applicable federal, state, and local laws governing
nondiscrimination in employment. We are committed to creating a
workplace where all individuals are treated with respect and
dignity, and we encourage individuals from all backgrounds to
apply, including protected veterans and individuals with
disabilities.
Who We Are
CU Boulder Advancement is committed to a culture of joy,
motivated by collaboration, passionate about excellence and driven
by impact. These four values define the culture and drive
engagement and fundraising success.
We are committed to fostering an environment where everyone matters
and all can thrive. This dedication is rooted in our core values
and our mission to drive impactful fundraising and engagement. Our
team actively engages in learning, reflection, and the
transformation of systems, policies, and practices that perpetuate
oppressive ideologies—including racism, sexism, ableism, and
heterosexism. We recognize our responsibility to lead by example in
building a supportive and inclusive culture for both internal
colleagues and external partners. We hold ourselves accountable
through individual and divisional goals that continuously assess
our progress, growth, and outcomes—ensuring alignment with our
mission and values every step of the way.
What Your Key Responsibilities Will Be
Administrative Support
- Initiate, schedule and coordinate internal and external
meetings for the central Donor Relations team.
Plan and lead team meetings for central Donor Relations.
Support the logistics and planning of team retreats, team building
activities, staff appreciation and recognition events.
Provide direct support to the Senior Director of Donor
Relations including, calendar planning and coordination, travel
arrangements, and expense reports.
Provide event support and preparation as necessary, including
periodically staffing signature Donor Relations events, football
games, and other Chancellor-related events.
Supervise Donor Relations inventory, restocking of supply
closet, and collaborating closely with inventory item checkout from
other units.
Prepare and distribute various administrative materials
including financial and administrative reports and personal letters
of invitation, thanks, explanation, information, and
cultivation.
Office Management
- Serve as the department budget liaison. Proactively stay
apprised of university financial guidelines and update Donor
Relations team leadership as needed.
- Support monthly budget and expenditure tracking, including
year-end budget projection process.
- Prepare and submit expense reports; complete financial
reconciliations; prepare purchase requisitions for various office
needs; maintain office supply inventory.
- Manage Donor Relations’ project management tool. This includes
but is not limited to, supporting users, optimizing tool
operations, and consistently working to optimize tool to the best
fit needs.
- Serve as a liaison between the Donor Relations team and various
internal and external constituents. Research and gather information
on various topics as necessary and expedite the flow of information
to staff.
- Answer and direct phone calls; screen phone messages and
distribute/follow-up as necessary.
- Receive, process and distribute unit mail/inter-office
correspondence.
- Resolve IT/software related issues for the team.
Donor Stewardship and Engagement Support
- Receive and respond to donor/constituent inquiries.
- Support the logistics and administration of monthly Donor
Stewardship Roundtable meetings.
- Support contact report submission for Donor Stewardship
acknowledgments and Chancellor acknowledgments.
- Liaise with Donor Relations team to support tracking and
submission of engagement data.
Other Duties as Assigned
- Hire/manage 2-4 student assistants.
- Assist with onboarding new employees and offboarding departing
employees.
- Serve as a resource for newer development assistants in the
unit and across the division.
Proactively engage with the division’s Administrative Team (A-Team)
and attend scheduled meetings.
What You Should Know
- This position has the ability to work a hybrid schedule with
some days on campus and some days remote.
- This position will occasionally be required to work
evenings/weekends.
What We Can Offer
The salary range for this position is $62,400 - $72,000 annually.
Relocation assistance is available within Advancement
guidelines.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. Explore additional perks and programs through
the
CU Advantage program.
Be Statements
Be supported. Be yourself. Be Boulder.
What We Require
- A bachelor’s degree or equivalent experience, or a combination
of education and experience may substitute.
- 3+ years of direct work experience.
What You Will Need
- Strong verbal and written communication skills.
- Strong attention to detail and accuracy in accomplishing
tasks.
- Sense of curiosity and the desire to find solutions to complex
problems.
- Strong customer service skills.
- Ability to navigate and manage various databases.
- Solid understanding of financial concepts and budget
management.
- Ability to manage multiple tasks simultaneously and adapt to
changing priorities; able to appropriately manage time and meet set
timelines.
- Ability to champion the shared values of the Office of
Advancement.
- Ability to exercise a high degree of tact, discretion, and
collaboration in working with a diverse range of donors including
employees, students, volunteers, alumni, donors, and campus
colleagues.
- Ability to operate independently; has a
self-learner/self-starter approach.
- Understanding of data compliance and integrity.
What We Would Like You to Have
- Experience in or understanding of a non-profit or higher
education environment.
- Experience working in customer service and/or an
operations-focused role.
- Experience with financial record keeping and
reconciliation.
- Software Used: Microsoft Office products, donor tracking
software (Salesforce), Zoom, Teams, LinkedIn, DocuSign, m-Fin,
Marketplace, Concur, Asana.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
September 15, 2026 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through
CU Boulder Jobs .
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
