Senior Business Assistant

Position Description

Performs responsible and complex duties associated with a specialized function of a section of clerical employees. Duties may be generally described as planning, assigning, coordinating, directing, scheduling, evaluating, verifying, training, and processing of information. Thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based on overall operational effectiveness.

Major/Essential Functions

1. Perform administrative duties for Procurement Services staff. Responsibilities include, but are not limited to, fielding and screening calls, emails, and the front desk, setting meetings and managing events and calendars, assisting with travel arrangements, and other duties as they are assigned.
2. Manage Timeclock reporting and other payroll and timeclock-related duties.
3. Reconcile monthly pcard statements for the department. This includes managing budgets, purchase transactions, travel-related items, and purchase order and invoice management. Maintain an organized system of purchases and renewing those purchases as needed annually.
4. Oversee the departmental inventory, including the annual audit due each June.
5. Manage, charge, and reconcile the annual University auto and property insurance policies.
6. Develop projects to increase the morale of staff in compliance with university policies. Involve staff members to increase employee participation. Work with the Managing Director to develop team-building activities.
7. Assist with fiscal year-end and start responsibilities.

Required Qualifications

A minimum of a high school diploma or the equivalent. Three years progressively responsible clerical experience. Additional education and/or related experience to equal three years may substitute on a year for year basis.

Preferred Qualifications

• Bachelor's degree plus two (2) years of experience in office administration.
• Experience with Jaggaer, Emburse, Banner (Ellucian), budgeting, advanced accounting principles, and advanced written and oral communications skills.