"Senior Coordinator, Events and Special Projects - College of Medicine, Tucson"

Senior Coordinator, Events and Special Projects - College of Medicine, Tucson

Company: The University of Arizona

Job Location: Tucson, 85724

Category: Conference and Events Administration

Type: Full-Time

Posting Number: req25540

Department: Medicine Administration

Location: Tucson Campus

Address: 1501 N. Campbell Ave., Tucson, AZ 85719 USA

Position Highlights

The Senior Coordinator, Events and Special Projects for the COM-T Office of the Dean will plan, manage, and implement special projects and events geared to marketing the college and engaging the communities served by the college, including faculty, staff, alumni, students, the University of Arizona, as well as the community of Tucson and the people of Arizona. The right candidate will assist with the development of projects and events and is responsible for coordinating and implementing them, including special celebrations, community lecture series, and joint projects with COM-T partners, such as Banner University Medicine.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

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Duties & Responsibilities

• Identify, coordinate and implement the planning activities for the various COM-T Office of the Dean special projects, throughout the year.
• Manage and execute the logistics and agreements for each event, which include but are not limited to: all marketing materials, catering, facilities, custodial, rentals, decor, entertainment, permits, beverages, volunteers, AV needs and videographer/photographer.
• Process disbursement vouchers to pay vendors in a timely manner.
• Attend events to facilitate/manage successful operations.
• Required availability to support events, including evenings and weekends.
• Respond to emergencies and/or resolve problems as needed in a professional manner.
• Ensure all aspects of events are implemented, and controlled, according to plans.
• Ensure adequate staffing for events.
• Assist with the creative and strategic development of new projects and events.
• Develop and facilitate the distribution of communications/marketing materials targeting the various communities we serve to publicize projects/events.
• Draft and edit scripts, talking points, program overviews and presentations for academic events sponsored by/presented by the Dean.
• Work with BioCommunications staff to design invitations and marketing materials.
• Work with the UAHS Public Affairs Office to promote various events.
• Work with COM-T Dean Senior Accountant to assure expenses stay within budget.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's Degree or equivalent advanced learning attained through professional level experience.
• Minimum of five (5) years of related work experience or equivalent combination of education and work experience.

Preferred Qualifications

• Knowledge of UA financial transaction processes, including but not limited to P-Card transactions, purchase orders, and banquet event orders.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: University Operations

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $59,404.00 - $74,254.00

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 8

Career Stream and Level: PC3

Job Family: Conference & Events

Job Function: University Operations

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: Gerry Flores, gflores007@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).