Event Services Coordinator

Job Details

Job Title
Event Services Coordinator

Agency
Tarleton State University

Department
Conferencing & Events

Proposed Minimum Salary
Commensurate

Job Location
Stephenville, Texas

Job Type
Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Event Services Coordinator in the Department of Conferencing and Events. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond

Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

The Event Services Coordinator provides central coordination for various levels of small and large events. This includes pre/post event set-ups, coordination of services, and serving as a customer liaison.

This position is located in Stephenville, Texas with work hours of Monday to Friday; from 8 AM to 5PM or as business needs indicate. Work hours may vary during peak season and may be subject to after-hours, evenings, weekends, and holidays. Serves as Campus Security Authority (CSA).

Travel required to multiple work site locations.

Essential Duties and Responsibilities

• Provide support for events including facility set-up/tear down, A/V support, coordination of campus services, and serving as onsite customer liaison.
• Schedule, process, and confirm event requests for departments, student organizations, and external users.
• Coordinate other campus services for events as needed.
• Oversee student staff including conducting orientation and training, scheduling daily tasks/duties, and supervising during events.
• Maintain and coordinate centralized events calendar.
• Assist with the coordination of summer camps.
• Perform other duties as assigned, including serving satellite campuses.

Minimum Requirements

Education – Bachelor’s degree in applicable field or equivalent combination of education and experience.

Experience – Three years of related experience.

Knowledge, Skills and Abilities:

• Exceptional problem-solving, critical thinking, and time management skills.
• Capability to handle confidential and sensitive information with discretion.
• Ability to multitask and work cooperatively with others.
• Strong organizational skills.
• Effective verbal and written communication skills.
• Knowledge of word processing and spreadsheet applications.
• Ability to be accountable, responsible, and dependable member of the Campus Operations team.
• Ability to work flexible hours and extended schedule to support events and duties that take place outside the normal operating hours.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range: The target base annual salary range is $41,000 up to $50,761 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

• Completed online application
• Cover Letter / Letter of Interest addressing qualifications
• Curriculum Vitae or Resume
• At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.