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Job Title: Senior Event Planning Coordinator
Department: Student Life | Ohio Union
Job Description
The Senior Event Planning Coordinator assists in the successful planning and execution of events held within Student Life event spaces and across campus. This position collaborates closely with the Assistant Director, Campus Events on special projects, committee work, and strategic initiatives while partnering with internal support teams, including Reservations and Scheduling, University Catering, Audiovisual Services, Facilities Operations, Sponsorship, and other campus stakeholders to provide exceptional event experiences.
The Senior Event Planning Coordinator primarily provides event coordination and management services to clients, focusing on supporting client needs from concept through execution. This role is responsible for working directly with clients to gather event information and communicate to internal and external partners. The position works closely with key event stakeholders including Catering, Audiovisual Services, Facilities Operations, Environmental Services, Risk and Emergency Management, BuckID, Transportation and Parking, Hotels and Lodging, Sponsorship, and Operations teams to plan, coordinate, and manage events within and beyond Student Life event spaces.
The Senior Event Planning Coordinator coordinates food and beverage services, catering, and other specialized requirements for all assigned events. This role serves as the primary point of contact for client needs before, during, and after events; proactively collaborates with scheduling and event staff to identify upcoming event support needs. Availability to work early mornings, evenings and weekends is required.
The Senior Event Planning Coordinator is responsible for delivering experienced event management services for complex events such as conferences, trade shows, vendor fairs, cultural shows, performance acts, multi-venue events across campus, weddings, and other celebrations. This role also supports the planning and execution of campus activations and sponsorship-related experiences by partnering with the Sponsorship team and other university stakeholders.
The Senior Event Planning Coordinator may assist in representing the Events and Conferences team at conferences, trade shows, and other promotional opportunities. This position may also be responsible for management and training of student employees and full-time staff as needed.
Minimum Education Requirement:
Bachelor's Level Degree or equivalent combination of education and experience.
Qualifications:
Required: Bachelor's degree in a related field or equivalent combination of education and experience; at least 4 years of full-time event planning experience; supervisory experience; attention to detail, follow through skills and strong communication; flexibility in schedule, including evening and weekend work in conjunction with scheduled events.
Desired: 4-8 years of full-time event industry experience; 2-3 years of experience with food and beverage or catering services; 2-4 years event planning and/or production experience in a university setting; 2-4 years of experience using event management and room diagramming software; 2-4 years of experience servicing and/or selling to clients in a university setting; high volume food and beverage or catering experience; excellent rapport with clients; working knowledge of audiovisual equipment.
Additional Information:
Compensation
The pay range for this position is $44,400 - $58,000 and the offer will be based on internal equity, unit's available budget, and the candidate's qualifications.
MISSION
The Office of Student Life fosters students' development, learning, well-being and sense of belonging; empowers students to achieve their academic, personal and professional goals; and prepares students to be engaged in a global society.
Location: Ohio Union (0161)
Position Type: Regular
Scheduled Hours: 40
Shift: First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
About The Ohio State University
The Ohio State University, one of the biggest and most comprehensive universities in the country, creates experiences that bring together expertise, ideas and resources to improve communities locally and globally.
Ohio State is regularly honored as one of the nation's top 20 public universities. With campuses and research centers throughout the state, the institution's unrivaled depth and breadth advance innovation, health care and research within Ohio's communities. For more than 150 years, Ohio State has inspired the next generation of leaders, discovering groundbreaking medical breakthroughs and finding solutions to the problems the world is facing now.
Ohio State also has a top-rated academic medical center and a premier cancer hospital and research center.
Ohio State offers more than 200 majors and programs — plus 500 specializations — for undergraduates, in addition to more than 230 master's, doctoral and professional degree programs and an estimated 12,000 course offerings.
Join Ohio State's Community
At The Ohio State University, we connect people, ideas and resources to put knowledge into practice and create meaningful impact in people's lives. Buckeyes lead with purpose. We advance excellence and inspire people to join in and take action. Together, we'll create meaningful impact at a scale few others can match.
Explore our Extensive Benefits
Ohio State provides access to opportunities and resources for all employees. Starting your first day, Ohio State offers you a comprehensive benefits package.
- WORK-LIFE: Flexible and remote work arrangements where applicable, child care program, and access to educational, athletic and cultural events.
- RETIREMENT: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.
- HEALTH: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.
- TIME OFF: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.
- FINANCIAL: Tuition assistance for employees and their dependents, adoption assistance, and discounts with preferred vendors and university partners.
- WELLNESS: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.