Senior Executive Assistant

About This Opportunity

We have an exciting opportunity to join a high-performing executive office at the heart of the UQ. As Senior Executive Assistant, you will play a pivotal role in supporting the Deputy Vice-Chancellor (Academic) in a fast-paced, highly dynamic environment where no two days are the same. You’ll rely on strong judgement, adaptability, and a proactive mindset to manage competing priorities, coordinate complex schedules, and keep executive operations running smoothly.

As part of this role, you’ll work within a collaborative EA network and gain exposure across a large and diverse portfolio, contributing to outcomes that directly impact students and the broader University community

Key responsibilities will include:

• Providing high-level executive support, including complex diary management and prioritisation of competing demands
• Coordinating and preparing for committee and executive meetings, including managing documentation, tracking actions, and working across multiple systems (e.g. spreadsheets, Outlook and Microsoft 365 tools)
• Managing sensitive matters, including supporting processes relating to student conduct
• Building strong relationships with internal stakeholders and working collaboratively across the EA network
• Anticipating needs and ensuring the efficient delivery of administrative and operational support in a dynamic environment

About You

• Significant experience in an Executive Assistant (or similar) role, with the ability to manage competing priorities
• Exceptional organisational skills, with strong attention to detail and sound judgement
• A flexible, proactive approach and the ability to adapt quickly to changing requirements
• Strong communication and stakeholder engagement skills, with the ability to build relationships across diverse teams
• A collaborative mindset and a genuine passion for supporting impactful work, particularly in a student-focused environment or similar.