"Senior Executive/Assistant Manager (HSSR/TJ)"

Job Description

Provide support to the Professor and Principal Investigator (PI) of multi-country / multi-centre study in the overall administration and coordination of large research grants housed in the Signature Research Programme in Health Services and Systems Research.

Duties & Responsibilities:

These will include finance, procurement, grants management, contracts, events, publicity, administrative matters related to staff recruitment and movement, and other ad-hoc activities.

• Provide administration support throughout the entire grant cycle from grant application, grant awarding, budget and expenses tracking, reporting of project status and project closure.
• Manage procurement processes, including liaising with vendors for quotations, raising purchase requests in SAP Ariba, processing goods receipt, and ensuring timely payments.
• Oversee expense claims and reimbursement processes using the Concur system, ensuring compliance with university policies and prompt resolution of discrepancies.
• Support researchers to draft, review, negotiate and execute research agreements, working closely with researchers, collaborators and internal and external legal offices.
• Assist with research staff recruitment and appointments, including onboarding and offboarding administrative tasks.
• Maintain accurate records and filing systems for grants, agreements, manpower tracking, invoices, claims, and project documentation.
• Assist with organizing meetings and coordinating events such as webinars, retreats and conferences related to the projects.
• Assist the Principal Investigator in updating and maintaining their academic CV, ensuring it reflects current research outputs, grants, and academic activities.
• Perform other ad-hoc duties as assigned to support the research programme.

Job Requirements

• Bachelor’s Degree in Business Administration, Accounting, Economics, Finance, or other related fields.
• Minimum 3 to 6 years of relevant experience.
• Possess initiative and positive attitude with the ability to relate well with all levels of staff and students.
• Mature, resourceful, detailed-oriented, self-driven and team-player.
• Proficient in administrative skills and in Microsoft Office applications (Outlook, Word, Excel, Power-point) and Adobe Acrobat (PDF). Data literacy, knowledge of SAP, technology savvy will be advantageous.
• Have good command of written and spoken English.
• Energetic and self-motivated with excellent organizational and interpersonal skills, with the ability to multi-task and exercise discretion with confidential information.

We regret that only shortlisted candidates will be notified.

Job Requisition ID: 29433