Senior Executive / Assistant Manager

About Tembusu College

Tembusu College is one of the residential colleges at NUS University Town. As part of the University Town College Programme (UTCP), students live and learn in an interdisciplinary residential environment that combines academic learning with a vibrant student life experience. The College fosters intellectual engagement through close interactions with faculty, distinguished guests, and visiting scholars.

Job Description

We are seeking a proactive and detail-oriented Senior Executive / Assistant Manager to support the administration of the College’s academic programmes and contribute to various college operations.

Roles and responsibilities

1. Academic Programme Administration
   • Support the Director of Studies in curriculum planning, course scheduling, and timetabling.
   • Manage course registration, allocation exercises, and student appeals through university systems.
   • Respond to student enquiries related to the University Town College Programme (UTCP).
   • Maintain and verify student academic records and study plans.
   • Process and analyse student grades and academic data.
   • Generate reports and statistics related to course offerings, enrolment, and programme outcomes.
   • Liaise with other residential colleges and university departments on curriculum policies and processes.
   • Develop a strong understanding of university academic policies, systems, and procedures.
   • Coordinate the annual UTCP Completion Ceremony.
2. To support overseas field courses and learning trips
   • Work closely with key College fellows, student groups, overseas partners, and grant agencies such as the Global Relations Office on funding applications and trip planning
   • Procurement (eg. Airfare, transport), funds management and reporting
   • Administrative support for overseas course components
   • May be required to travel overseas together with College fellows and students
3. Senior Learning Experience (SLE) Programme
   • Support the Fellow-in-Charge in managing application processes.
   • Coordinate applications, compile evaluation scores, and communicate outcomes to applicants.
4. Website Management
   • Maintain and update College website content in a timely manner.
   • Coordinate with stakeholders to ensure webpage information remains accurate and current.
   • Lead website administration, maintenance, and enhancements to ensure a secure, reliable, and up-to-date online presence.
   • Respond to and troubleshoot website-related issues where possible.
5. General Administration and Operations
   • Manage teaching and classroom technology, leveraging relevant technical skills to support teaching and learning needs.
   • Support the planning and execution of College events and activities.
   • Manage Other Paid Work in NUS (OPWN processes).
   • Manage the College's hotline services.
   • Undertake other administrative duties as assigned.

Qualifications

Requirements:

The successful applicant should possess:

• A recognised university degree.
• Proficiency in Microsoft Office applications.
• Relevant IT and data management skills, including website administration, database management, data analysis, system maintenance, and technical support.
• Strong written and verbal communication skills.
• Good interpersonal and stakeholder management skills.
• Strong organisational skills with attention to detail.
• Ability to manage multiple priorities and work under tight deadlines.
• A collaborative team player who can adapt to diverse working environments.

How to Apply

Applicants should apply online via NUS Careers webpage at: https://www.nus.edu.sg/careers/ (Executive & Administrative Positions) with the following documentation

• A cover letter with a brief description of your background and suitability for the position
• Curriculum Vitae
• Names and contact details of two referees