Job Description
To ensure the effective and efficient administration of PF1101A Project Management and Finance, a course offered under the Common Curriculum Pillar for all undergraduates in the College of Design and Engineering, as well as internship and industrial attachment programmes for Bachelor of Engineering (Infrastructure and Project Management) undergraduates. The role also supports other departmental administrative functions and activities as assigned.
Duties & Responsibilities
- Manage the end-to-end administration of PF1101A, including course planning, student registration, teaching support, assessments, examination processing and academic reporting.
- Support Course Coordinator and faculty members in course-related matters, including stakeholder coordination, meeting arrangements, preparation of presentation materials, and consolidation and analysis of data and feedback.
- Liaise with relevant University and College offices to facilitate administrative processes, resolve operational issues and ensure compliance with University policies and timelines.
- Monitor students’ academic progress, workload and feedback, and coordinate follow-up actions with Course Coordinator and relevant offices, where necessary.
- Manage internship and industrial attachment programmes for BEng (Infrastructure and Project Management) undergraduates, including industry engagement, internship placements, student coordination and assessment administration.
- Coordinate industry engagement sessions for internship and industrial attachment opportunities.
- Review and streamline administrative processes and workflows to enhance operational efficiency and service delivery.
- Support other departmental activities and administrative duties as assigned.
Job Requirements
- A recognised degree in any discipline, with 3–5 years of relevant experience in academic or course administration, preferably in a university setting.
- Ability to multitask, work independently and collaboratively as part of a team.
- Good written and verbal communication, interpersonal and organisational skills.
- Strong analytical skills, with attention to detail and the ability to work under pressure and meet deadlines.
- IT-savvy, with strong spreadsheet and data management skills, proficiency in Microsoft Office applications, particularly Excel and PowerPoint, and familiarity with Wordpress for website content management.
- Familiarity with CANVAS (Learning Management System), AI tools and their applications in administrative processes and workflows would be an advantage.