Senior Fiscal Services Payment Analyst

Job Overview

The Senior Fiscal Services Payment Analyst serves as a member of the Sponsored Fiscal Billing team in The Enterprise for Research, Innovation and Knowledge (ERIK). The Senior Fiscal Services Analyst serves as a subject matter expert and point of contact for all university departments and external Sponsors for the fiscal operations related to Sponsored Program activity. Provides fiscal operational, consultative and administrative support to the Office of Grants and Contracts, university Fiscal Officers, department Grant Managers and various project sponsors.

Responsibilities and Duties

Performs all functions of payment processing associated with sponsored research grants administered by The Ohio State University’s Office of Sponsored Programs. This position performs the routine payment processing duties of large scope and complexity, including the analysis, identification, application, and reconciliation of payments; performs sponsor contact maintenance, initiates invoice write-off requests; may organize data for internal audit responses.

Responsible for payment reconciliation and reporting including researching discrepancies and recommending and ensuring resolution; works extensively with Clinical Trial groups to identify payment application methods, creates invoices in Workday; manages Sponsor refunds; initiates invoice write-offs; analyzes and works to correct billing errors; provides backup to other financial teams; maintains an advanced understanding of and ensures compliance with federal, state and university policies. Works collaboratively and develops working relationships with the Sponsored Fiscal Collections and Billing teams, the Office of Grants and Contracts, university department contacts and various project sponsors to ensure payments are processed accurately and timely.

Functions with a high degree of autonomy. Performs in-depth analysis of processes, makes recommendations to improve processes, assist in developing and documenting procedural changes and training resources, and aids with document retention. May participate with working groups to identify cross-functional process improvements. Must have the ability to work independently on complex issues; ensure compliance; handles customer inquiries; serves as an informal resource for less experienced colleagues. Attends staff meetings and trainings.

Required Qualifications

• Bachelor’s degree or an equivalent combination of education and experience.
• Four years of experience in accounts receivable, billing, payment processing and finance operations in a higher education or sponsored program environment.

Desired Qualifications

• 4-8 years of experience in accounts receivable, billing, payment processing and finance operations in a higher education/sponsored program environment.
• Expertise in Workday Customer Accounts and Sponsor modules, including configuration and workflow knowledge.

ERIK Overview

Join the Enterprise for Research, Innovation and Knowledge (ERIK) at The Ohio State University and become a part of a dynamic, forward-thinking team dedicated to pushing the boundaries of discovery and innovation. ERIK positions Ohio State to expand curiosity-driven research and creative expression, further develop our research community of faculty, staff, and students, and grow the innovation ecosystem to address big challenges and improve communities locally and globally. We are seeking passionate individuals who are committed to making a meaningful impact through collaboration, innovation, and excellence. To learn more about our mission and work, please visit https://erik.osu.edu/.

Position Mapping

Function: Finance

Subfunction: Sponsored Fiscal Billing

Career Level: Specialized-3