"Senior Program Coordinator, Advocacy Program"

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.

Department: Washington College of Law

Time Type: Full time

Job Type: Regular

FLSA Status: Non-Exempt

Work Modality: Full On Campus Presence

Union: SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.

Job Description:

Summary:

The Senior Program Coordinator provides and oversees the provision of logistical and administrative support to the Stephen S. Weinstein Advocacy Program (“Advocacy Program”), which includes oversight of and support for approximately 50 adjunct faculty members. The incumbent also provides student support services to all students affiliated with the Advocacy Program, including LLM students, Mock Trial Honor Society, Moot Court Honor Society, and Alternative Dispute Resolution, Independent study students, and students in Advocacy Program courses.

Essential Functions:

1. Office Management
   • Incumbent serves as the first point of contact for adjunct faculty and law students involved in the Advocacy Program. Provide support to adjunct faculty members teaching Advocacy courses. Coordinate the scheduling, enrollment, syllabi and course materials for Advocacy courses. Assist the Advocacy Program faculty and staff in ensuring effective program operations and compliance with American Bar Association requirements for experiential education credits. Further, incumbent will maintain control of the Advocacy Program’s social media accounts, and Advocacy Program website. The incumbent coordinates and implements new initiatives as directed by Program.
2. Financial Management
   • The incumbent will be responsible for all financial requirements of the Advocacy Program including reconciling GL monthly expenses, managing and reconciling the office credit card accounts, and budget management, coordinating payment for competition and adjunct faculty coaches.
3. Competition Team Coordination
   • Coordinate logistics for major events sponsored by the Advocacy Program, including all annual mock trial competitions. Assist with recruiting local attorneys, judges, and jurors for mock trial competitions.
4. Final Assessment Coordination
   • Coordinate all administrative aspects for final examination trials for the Advocacy Program, including coordinating jurors for final trials, logistical arrangements, notifications and faculty management.
5. Ancillary Program Coordination
   • Assist with the administrative and logistical implementation of LL.M, summer and ancillary program and curriculum; including marketing, budget, faculty and logistical coordination.

Supervisory Responsibility:

• Incumbent may supervise student employees (dean’s fellows).

Competencies:

• Prioritizing and Organizing.
• Serving Customers.
• Displaying Creativity.
• Making Accurate Judgments and Decisions.
• Leading and Inspiring People.
• Supporting Coworkers.
• Evaluating and Implementing Ideas.
• Driving Continuous Improvement.

Position Type/Expected Hours of Work:

• Full-time.
• 35 hours per week.

Salary Range:

• $29.09 - $33.96 per hour.

Required Education and Experience:

• Bachelor’s degree or equivalent.
• 2 - 4 years of relevant experience.

Preferred Education and Experience:

• Bachelor's degree.
• 5 - 8 years of relevant experience in administration, planning and logistical support.

Additional Eligibility Qualifications:

• Minimum of 3 years of administrative/logistical experience in an office setting.
• Proficient in Microsoft Outlook, Excel, Word.

Other Duties:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite. Click here to learn about American University's unique benefit options.

Other Details

• Hiring offers for this position are contingent on successful completion of a background check.
• Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryland, or Virginia, or perform work on-site at the university.
• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• American University is an E-Verify employer.