Posting Number: req27039
Department: COM-T Curricular Affairs
Location: Tucson Campus
Address: 1501 N. Campbell Ave., Tucson, AZ 85719 USA
Position Highlights
Working under the general supervision of the Assistant Dean for Clinical Competence, the Program Coordinator coordinates the day-to-day operations of the College's rural medical education initiatives, including the Rural Health Professions Program (RHPP), the Longitudinal Integrated Clerkship (LIC), and activities supported through the Arizona Area Health Education Centers (AHEC) program. The position collaborates with program directors, faculty, students, clinical affiliates, community…
physicians, Arizona AHEC Regional Centers, and university administrative offices to support program implementation, student experiences, grant operations, and community-based clinical education.
- Visa sponsorship is not available for this position.
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Duties & Responsibilities
Program Operations and Administrative Coordination:
- Coordinate day-to-day operations for assigned rural medical education programs.
- Coordinate calendars, meetings, communications, timelines, and operational logistics.
- Maintain program records, databases, affiliation agreements, and required documentation.
- Coordinate student housing, travel, transportation, reimbursements, and related logistical support.
- Prepare routine correspondence, reports, and supporting documentation.
- Exercise discretion in organizing work, prioritizing assignments, and resolving routine operational issues.
Student and Clinical Education Coordination:
- Coordinate student recruitment activities, onboarding, orientation, placements, scheduling, and communications.
- Coordinate onboarding and support of community physician preceptors.
- Support implementation of new and existing rural clinical education sites.
- Coordinate educational activities with faculty, students, clinical affiliates, and community partners.
Grant Operations, Data Management, and Program Reporting:
- Maintain databases and tracking systems supporting HRSA and Arizona AHEC grant requirements.
- Enter, verify, and maintain participant, preceptor, clinical site, and program activity data.
- Track student participation, rural clinical experiences, physician preceptors, and workforce outcomes using established reporting systems.
- Compile routine reports and supporting documentation for grant reporting, program evaluation, and leadership review.
- Assist the RHPP Director with grant reports by maintaining accurate records and providing requested operational data and documentation.
- Support program evaluation through accurate data collection and record maintenance.
Community Partnerships and Administrative Support:
- Coordinate communications with Arizona AHEC Regional Centers, clinical affiliates, community physicians, and community partners.
- Support faculty appointment processes for community preceptors.
- Coordinate outreach activities, site visits, educational events, meetings, and committee support.
- Perform other duties as assigned.
Knowledge, Skills & Abilities:
- Knowledge of principles and practices related to coordinating educational or healthcare programs.
- Knowledge of operational practices and organizational environments within higher education, healthcare, or nonprofit settings.
- Ability to effectively communicate and collaborate with students, faculty, physicians, and community organizations.
- Skill in coordinating meetings, travel arrangements, events, and educational activities.
- Skill in using Salesforce or comparable information management systems to maintain and manage program-related data.
- Knowledge of requirements, processes, and administrative practices associated with HRSA, AHEC, or other federally funded grant activities.
- Ability to travel throughout Arizona, including occasional overnight travel, to fulfill position responsibilities.
- Ability to work occasional evenings and weekends to support program activities and operational needs.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- Bachelor's degree or equivalent advanced learning attained through experience required.
- One year of relevant work experience required.
Preferred Qualifications
- One to three years of administrative or program coordination experience.
- Experience coordinating multiple projects.
- Strong organizational and communication skills.
- Proficiency with Microsoft Office and database management.
FLSA: Exempt
Full Time/Part Time: Full Time
Number of Hours Worked per Week: 40
Job FTE: 1.0
Work Calendar: Fiscal
Job Category: Academic Administration
Benefits Eligible: Yes - Full Benefits
Rate of Pay: $59,404 - $74,254
Compensation Type: salary at 1.0 full-time equivalency (FTE)
Grade
8
Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
PC1
Job Family
Academic Program Mgmt
Job Function
Academic Administration
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Contact Information for Candidates
Gerry Flores
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Special Instructions to Applicant
Application: The online application should be completed in its entirety. Blank or missing information may be considered an incomplete submission.
Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.