"Senior Program Coordinator"

Rutgers, The State University of New Jersey is seeking a Senior Program Coordinator for SAS – Chem & Chemical Biology. Reporting to the Assistant Director, Administrative Operations, and working closely with the Graduate Vice Chair, executes comprehensive planning and day-to-day administration of the program.

Among the key duties of the position are the following:

• Organizes and coordinates the graduate program for the Rutgers Department of Chemistry and Chemical Biology (CCB).
• Serves as an administrative program advisor to both prospective students and current students regarding a broad range of academic, financial, and international student issues.
• Collects, prepares and maintains various administrative documents, records and data for the program.
• Prepares reports as needed for internal and external stakeholders based on graduate student data. Participates in recruitment and networking activities.
• Coordinates fellowships, internships and similar opportunities for graduate student participation and support.
• Coordinates administrative aspects of recruiting, admissions and orientation.
• Provides backup support for general undergraduate program questions and engages in relevant departmental cross-training initiatives.

Minimum Education and Experience:

Bachelor's degree and at least two (2) years of relevant experience in a program coordination or administrative function; or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program coordination, project management, data management and organization, report writing, and promotion/outreach.

City: Piscataway

State: NJ

Equipment Utilized:

Proficiency in MS Word, Excel, Outlook and Power Point. Experience preferred with Rutgers University system applications such as purchasing, financial systems, Personnel systems (HCM), and in particular – IMS, Salesforce, Grad Offer Tracking, CSS, and REGIS.

Physical Demands and Work Environment:

Sitting, standing, typing, video conferencing. Due to high-contact nature of the position, must be able to handle interruptions and quickly re-establish focus on multiple tasks at hand on a continual basis.

Special Conditions:

Occasional work on weekends and/or evenings may be required in this position.