"Senior Secretary"

Senior Secretary

Position Type: Staff

Department: Department of Commercial Aviation

Posting Number: 201201667

Full or Part Time: Full Time

Tenure/Non-Tenure: Non-Tenure Track

Salary Basis: Commensurate with experience and qualifications

Responsibilities:

The Senior Secretary assists in managing the academic department of Commercial Aviation in a proficient, professional, and effective manner on a day-to-day basis. Duties include but are not limited to maintaining confidential office files on students and personnel. Coordinating with faculty and advisors for student advising. Submitting bi-weekly payroll for flight instructors and related staff. Maintaining division budgets and records, coordinating purchases for flight operations and the campus office, preparing and tracking travel requests. Ensuring campus office is adequately staffed during all operational hours, scheduling events, supervising student workers, and facilitating tours for prospective students. Coordinating with custodial staff and Facilities Management for routine maintenance issues, greeting students, faculty, staff and other visitors, responding to emails, and answering the phone. Submitting documentation and other workflow requests as needed. This position also services as the coordinator of the Professional Service Industries (PSI) testing center by serving as a registered administrator, ensuring adequate proctoring staffing, testing center equipment, and generating reports.

Qualifications:

High School degree or GED required, Bachelor’s degree preferred. Previous office experience preferred. Proficiency in Microsoft Office software required. Excellent oral and written communication skills and interpersonal skills required. Attention to detail necessary. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division.

Salary:

Commensurate with experience and qualifications

Minimum Qualifications:

High School degree or GED required. Previous office experience preferred. Proficiency in Microsoft Office software required. Excellent oral and written communication skills and interpersonal skills required. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division.

Preferred Qualifications:

Bachelor’s degree preferred. Previous office experience preferred. Professional or industry certification in Microsoft Office software. Excellent oral and written communication skills and interpersonal skills required. Ability to prioritize tasks and handle multiple work request simultaneously. Ability to adapt to the various needs of the division. Experience as a test proctor.

Special Instructions to Applicants:

Submit cover letter and resume with application. On resume, include three names and contact information for references.

Additional Information:

Open Date: 11/25/2025

Close Date:

Open Until Filled: Yes

To be considered for this position please visit our web site and apply on line at the following link: Click Here