"Shipping and Mail Coordinator"

Job Details

Salary:
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: University Staff

Employment Type: Regular

Job Profile: Shipping and Mail Coordinator

Job Summary:

The Wisconsin State Laboratory of Hygiene (WSLH) serves as the public, environmental, clinical and occupational health laboratory for the State of Wisconsin. This position provides a wide variety of shipping and receiving tasks for the Environmental Health Division at the WSLH's Agriculture Drive location in Madison.
This position coordinates and executes shipping and mail services for a unit including inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages. A wide range of other duties as needed including water test kit production under the Safe Drinking Water Act (SDWA) and assist in other areas of support within WSLH.

All work will be done ONSITE. There is NO remote work for this position.

Key Job Responsibilities:

• Determines policies and procedures related to mail and package receipt and delivery - 5%
• Compares identifying information and counts, weighs or measures items outgoing or incoming shipments to verify information against bills of lading, invoices, packing slips, address labels and other records - 25%
• Utilizes standard machinery and equipment to load, unload, and transport freight and materials - 10%
• Troubleshoots shipping issues and customer complaints - 5%
• Oversees incoming and outgoing shipments. Responsible for inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages and freight - 55%

Department:

WSLH - Environmental Health Division - Shipping and Receiving

Compensation:

$21.00/hour minimum (Depending on qualifications)

Required Qualifications:

• Demonstrate experience operating various computer systems and software.
• Must have the ability to perform physical labor including heavy lifting, bending, stooping, and other motions with or without reasonable accommodation.
• Must have the ability to manually lift up to 70lbs with assistance (e.g., box of paper, bag of salt, etc.), repeatedly, and to transport heavier loads via a handcart or pallet jack with or without reasonable accommodation(s).
• Must have the ability to sit, stand and/or walk for long periods of time.

Preferred Qualifications:

• 1 year of warehouse experience preferred.
• Self-starter with a willingness to work as part of a team. Demonstrate exceptional verbal communication and possess organizational skills and an attention to detail. Ability to maintain calm demeanor and pleasant attitude in fast paced environment.

Additional Information:

• Knowledge of safe work practices, including equipment operation and lifting
• Knowledge of basic data entry skills, inventory principles, and record keeping.
• Knowledge of shipping companies that service the lab and their related procedures (i.e., Federal Express, UPS, DHL, etc.)
• Knowledge of basic receiving, purchasing procedures and regulations, including dangerous goods and receiving precautions.
• Knowledge of mail and shipping regulations.
• Knowledge of and use of effective team, interpersonal, and customer service skills.
• Ability to operate office equipment.
• General knowledge of OSHA biohazard safety.
• Ability to read and follow directions accurately.
• Ability to operate a personal computer.
• Ability to effectively communicate verbally and in writing.
• Knowledge of operation and maintenance parameters of mail metering equipment.
• Ability to learn, adapt, and apply new or changing methods, requirements, or priorities and utilize organizational skills to enhance efficiency.

Education:

H.S. Diploma Preferred Minimum

How to Apply:

To begin the application process please click on the "" button. You will be asked to upload a current resume/CV AND cover letter briefly describing your qualifications relevant to the position.

WSLH does not sponsor work visas at the time of hire or anytime during employment for this position. All persons hired will be required to verify identity and eligibility to work in the United States and complete the required Employment Eligibility Form I-9.

The selected applicant will be required to pass a criminal background check prior to an offer of employment.

Contact Information:

Please reach out to Dan Makovec at hrstaff@slh.wisc.edu with any questions.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here .

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .