Glendale, WI
Full Time
JR10015134
Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.
Position Title:
Shipping & Mailing Coordinator
Job Category:
University Staff
Employment Type:
Regular
Job Profile:
Shipping and Mail Coordinator
Job Duties:
Department
Facilities, Planning and Management is committed to promoting respect and civility in the workplace. Our staff serves as role models by practicing exemplary behaviors when working with customers, fellow faculty and staff members, students, and visitors. The mission of the department is to provide a safe, sustainable, and accessible physical environment that supports learning, research, working, living, and recreation. The organization supports the academic and strategic objectives of the University of Wisconsin-Milwaukee with commitment and pride in everything they do.
Job Duties
Coordinates and executes shipping and mail services for a unit including inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages for the UW-Milwaukee campus with an emphasis on superb customer service.
Key Job Responsibilities:
20% - Oversees incoming and outgoing shipments. Responsible for (package/mail) inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages and freight.
Utilizes standard machinery and equipment to load, unload, and transport freight and materials
- Sort, deliver, pick-up regular and intercampus mail.
- Pick up USPS mail and supplies at the Central US Post
Office
20% - Maintains records and manifests regarding incoming packages, location, and date of delivery
- Use handheld scanner to produce barcoded delivery confirmations
- Use MS Excel to enter data for barcoding program
- Prepare mail permits, present for inspection, and complete.
20% - Determines policies and procedures related to mail and package receipt and delivery
- Use meter machines to process outgoing campus mail
- Reference postage charts to record proper postage for departmental chargebacks.
20% - Compares identifying information and counts, weighs or measures items outgoing or incoming shipments to verify information against bills of lading, invoices, packing slips, address labels and other records
- Process packages with Computerized shipping software for all couriers
- Prepare customs forms for international packages
- Use mailing lists to process multi-package postage
- Run reports from shipping software for monthly billing
15% - Troubleshoots shipping issues and customer complaints
- Process notifications and assist in customer communications for delivery and pick ups

