"Short course co-ordinator.2.03"

Job: IRC105693

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Description

Job Title Short course co-ordinator.2.03

Location

Organization Name Wits Plus (Pty) Ltd

Department Description

The short course coordinator will be responsible for organising and managing the logistics and administration of short courses. Overall, the short course coordinator ensures smooth operation, from planning to execution and evaluation, while fostering a positive learning experience for delegates. The role involves understanding stakeholder needs, ensuring effective communication, and promoting collaboration to align Wits Plus objectives and delivery with internal and external stakeholder expectations.

Brief Description

Reporting to short course operations manager

Key Responsibilities

• To arrange and co-ordinate the logistical and technical requirements for short courses, including the administration and overall coordination of the courses.
• Accept ownership of identifying new and innovative opportunities for short courses that could be offered by the University and work with the short course teams to move the ideas to implementation.
• Book venues and catering in advance and ensure costs do not exceed the set budget.
• Collaborate with marketing teams to promote the courses to prospective students.
• Set course schedules, including dates and timings that suit the target audience, in consultation with the facilitator.
• Coordinate with guest speakers or external facilitators if necessary.
• Communicate with facilitators at least 3 weeks in advance of pending courses.
• Monitor payments and inform faculty/school at least 3 weeks in advance as to course registrations and viability.
• Arrange for the reproduction of course material and compilation and distribution of course packs.
• Check venues and technical equipment to ensure that they are as per booking request.
• Manage student enrolment processes, including registration, fee collection, and documentation.
• Print certificates at the completion of a course.
• Act as the primary contact for facilitators, providing support before and during the course.
• Coordinate and confirm teaching materials, assignments, and assessments.
• Collate attendance and evaluation forms at the completion of training.
• Upload all course material, attendance registers and evaluation forms onto Dropbox.
• Notify Finance of credit card transaction.
• Send all information to the operations manager at the completion of the short course.
• Problems lying outside the coordinator’s ability must be identified and communicated to the operations manager.
• Complete ad-hoc tasks as requested.
• Assist other team members with ad-hoc tasks when necessary.
• Follow-up on all applications and convert these to registered and paid delegates.

Key Skills and Competencies

• Excellent communication: ability to articulate ideas and concepts clearly in verbal and written formats.
• Interpersonal skills: strong relationship-building skills to foster trust and loyalty.
• Capable of handling sensitive issues and resolving disputes effectively.
• Able to manage multiple projects and priorities while keeping all stakeholders informed.
• Able to plan and manage one’s time to meet deadlines, often in a changing and flexible environment with multiple priorities.
• Creative and analytical approach to addressing challenges.
• Strong knowledge of coordination and best practices.
• Demonstrate lifelong learning ability.
• Excellent analytical skills, with the ability to interpret data and make evidence-based decisions.
• Excellent attention to detail and a commitment to maintaining high-quality standards.
• Advanced proficiency in the use and application of productivity tools such as Microsoft products, Adobe, etc.
• Ability to adapt to changing priorities and thrive in a fast-paced, dynamic environment.

Qualifications and Skills

• At least a national diploma in appropriate subjects.
• Short course coordination: 2+ years of experience in administration and coordination, or a similar role.

Work Conditions

• Full-time position, Monday to Friday in office.
• Saturdays (depending on courses)

Please Note

The responsibilities and qualifications outlined above are transitional and subject to change as our company evolves and grows. We are committed to fostering a culture of continuous improvement and innovation, and as such, this role may evolve over time to meet the changing needs of our organization and industry. We encourage flexibility, adaptability, and a willingness to embrace new challenges as integral qualities for success in this position.

Detailed Description

Job Requirements

Additional Details

How To Apply

Submission Details

The deadline for submission of applications is 28 February 2026.

Applications should be made with a covering letter outlining why the candidate believes they should be considered for the role and their CV.

To apply: Please submit your application by logging onto the University of the Witwatersrand online portal at https://www.wits.ac.za/about-wits/vacancies/

Grading

This position graded as a C2 on the Paterson Grading System.

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.