Job Details

Short Term Hourly: Office Support Staff Presidents Office
North Orange County Community College District

Position Number: TH067P
Location: Fullerton College
Department: FC President's Office Administration
Percentage of Employment: Part-Time
Months of Employment: Temporary, Part-Time
Work Schedule: Monday, Wednesday, Friday, 8am – 5pm, days may change based on office needs. Maximum of 26 hours per week

JOB DESCRIPTION

Serve as a professional liaison between the President’s Office and trustees, administrators, faculty, staff, students, community organizations, government agencies, and the public.

Provide exceptional customer service while handling sensitive, urgent, and confidential matters with professionalism and tact.

Respond to inquiries and requests for information while ensuring compliance with district procedures and confidentiality standards.

Assist and support with campus and district events, executive functions, ceremonies, workshops, conferences and retreats, including scheduling, facilities coordination, catering, technology support, presentation materials, attendance tracking.

Collaborate with internal departments, outside vendors, and community stakeholders to ensure successful event execution.

Provide onsite administrative and operational support during meetings and events as needed.

Assist with document control, data management, records tracking, and administrative compliance functions.

Support office workflow and administrative procedures to improve operational efficiency and organization.

Adapt quickly to changing priorities, operational needs, and executive requests.

Independently manage projects, deadlines, calendars, and operational priorities.

Support virtual meetings utilizing Zoom, Microsoft Teams, and display presentation.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

WORK SCHEDULE:Monday, Wednesday, Friday, 8am – 5pm, days may change based on office needs.

PRIMARY PURPOSE

NOCCCD is accepting applications for Office Support Staff for the President’s Office at Fullerton College!

MINIMUM QUALIFICATIONS

Experience with Executive-level administrative support practices and professional office operations.

Knowledge of Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, Teams, and Zoom.

Experience using Adobe Acrobat and electronic document management systems.

Knowledge of Principles of public interaction, professionalism, and executive office etiquette.

Ability to adapt quickly to changing priorities, operational needs, and executive requests.

Demonstrated initiative, accountability, ownership, reliability, and strong attention to detail.

Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.

DESIRABLE QUALIFICATIONS

The ability to address the needs of diverse student and/or employee populations.

WORKING CONDITIONS

Fast-paced executive office environment requiring adaptability, professionalism, responsiveness, and the ability to manage multiple priorities and interruptions. Frequent interaction with executives, trustees, district leadership, faculty, staff, students, community members, and outside organizations. May require occasional evening and weekend support for board meetings, district functions, and special events.

Ability to sit for extended periods; use computers and office equipment for prolonged durations; communicate effectively in person, virtually, and by telephone; move throughout office and event locations; lift and carry light to moderate office materials; and perform repetitive hand and wrist movements associated with computer use.