"Social Work Department Program Associate"

Job Details

Social Work Department Program Associate
Milwaukee, WI
Full Time
JR10007048

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Position Title: Social Work Department Program Associate

Job Category: University Staff

Employment Type: Regular

Job Profile: Administrative Assistant II

Job Duties:

This full-time University Staff ongoing position (Program Associate) provides administrative assistance to the Department of Social Work, i.e., both the Chair of the Department and the Directors of the Social Work Field Program. The Program Associate must exercise independence in performing job duties and have the ability to follow through on all assigned tasks. The Program Associate reports directly to the Department Chair and can work flexible hours, Monday through Friday. The Department of Social Work prides itself on being a positive and supportive place to work.

Along with the duties listed in the Standard Job Description - Job Library | UW System Human Resources - other major duties include the following:

• Enter data and maintain files
• Manage confidential records
• Prepare monthly reports including meeting minutes
• Organize Department events including guest lectures

Key Job Responsibilities:

• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision

Department: The Helen Bader School of Social Welfare is comprised of the Department of Social Work and the Department of Criminal Justice & Criminology. The Department of Social Work is accredited by the Council on Social Work Education and offers a BSW in Social Work, a Master's in Social Work, and a PhD in Social Welfare. The Department forges strong collaborations across social service, child welfare, and health care community organizations in southeast Wisconsin and beyond.

Compensation: Starting pay is expected to be between $24-26 per hour, negotiable based on relevant experience.

Required Qualifications:

• 3 years of experience in an office setting.
• Associate's degree in a related field or equivalent work experience.
• Proficient in the use of office technology, including MS Office, as evidenced by application materials.

Preferred Qualifications:

• Bachelors degree or equivalent work experience preferred.
• Excellent organization, prioritization, multi-tasking and program planning skills with strong attention to detail.
• Ability to establish and maintain positive professional working relationships.
• Ability to work independently on assigned tasks.

How to Apply:

Applicants will be expected to provide:

• A cover letter that addresses the candidate's professional level work experience as relates to all required and preferred qualifications.
• A Resume

Finalist candidate(s) being considered for hire will be required to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.

Application Deadline: 01/11/26

Contact Information:
Emily Jensen
414-251-9195
eejensen@uwm.edu

To apply, visit https://wisconsin.wd1.myworkdayjobs.com/en-US/UW_Milwaukee/job/Milwaukee-WI/Social-Work-Department-Program-Associate_JR10007048.