"SOMA - Business Operations Specialist"

Job Type

Full-time

Description

A.T. Still University's School of Osteopathic Medicine in Arizona (ATSU-SOMA) is seeking a full-time, non-exempt Business Operations Specialist on the Mesa, Arizona campus. The Business Operations Specialist provides high-level support to the Director of Operations in the management of fiscal and operational activities for the College and the OMM Center.

Working under the direct supervision of the Director, this role ensures the accuracy of financial allocations, processes high-volume accounts payable, and maintains the daily financial integrity of clinic operations. This position requires a versatile professional who can balance technical accounting tasks with operational support and clinical backup.

Key Responsibilities:

Financial Operations & Oversight

• Guided Expense Management: Under the direction of the Director of Operations, review, allocate, and process invoices and expenses. Ensure correct object codes are utilized for proper fund accounting prior to final approvals.
• Procurement Coordination: Serve as the primary point of contact for purchasing. Manage the lifecycle of orders in Unimarket (ordering, receiving, and distribution) and verify that all purchases align with the approved operating budget.
• Workflow Monitoring: Monitor the status of the invoice approval process to ensure timely sign-off by Department Chairs, Director of Operations and the Dean. Maintain open communication with Finance and Purchasing to track payment status.
• Audit Support: Assist the Director in tracking travel reimbursements (Chrome River) and faculty CME/Dues to ensure total spend remains within departmental limits.

OMM Center Clinic Administration

• Financial Closing: Execute the daily and monthly close processes for the OMM Center. This includes preparing daily deposits, processing credit card transactions, and recording patient data in the accounting software.
• Reconciliation: Support the Director in the monthly clinic close by reconciling all payment transactions and ensuring accuracy in the monthly transaction report.
• Facility Support: Act as a liaison for facility needs, coordinating with the facilities department to maintain both College and Clinic standards.
• Operational Backup: Provide essential coverage for the OMM Center Manager during absences, including front-office duties, patient welcoming, and scheduling.

Budgetary Planning & Reporting

• Budget Cycle Assistance: Provide detailed support to the Director during the annual budget process. This includes researching tuition rates and maintaining line-item detail within BudgetPak.
• Variance Reporting: Prepare monthly variance reports for review with the Director of Operations to identify and resolve budget discrepancies.
• Accrual Management: Contribute to the monthly accrual process, ensuring all outstanding expenses are accounted for in collaboration with the accounting department.

Requirements

• Professional Experience: Solid background in accounts payable, purchasing, or back-office operations.
• Financial Literacy: Knowledge of accounting principles, including accruals, reconciliations, and fund allocation.
• Software Competency: Ability to quickly master operational software (Unimarket, BudgetPak, Chrome River).
• Flexibility: A team-player mindset with the ability to be cross-trained across all SOMA Operations tasks and provide coverage as needed.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit: atsu.edu/employment/benefits.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.