Space Planner

Hiring Department

Planning, Design, and Construction - Division of Finance and Administration

Job Description

The Space Planner reports to the Space Manager and supports Planning, Design, and Construction (PDC) at the University of Missouri–Kansas City (UMKC). This role collaborates with all campus units through the annual space survey to maintain accurate space data and reporting.

Key Responsibilities

• Understands the types, quantity, and condition of space
• Manage and update the interactive campus map
• Can analyze existing space-related inventory and utilization
• Maintain comprehensive and accurate space inventory across campuses
• Develop facility planning documents including, but not limited to floor plans, site plans, spreadsheets, studies, and reports
• Assist with conceptual space programming efforts for building renovation and new construction projects
• Prepare space related reports, charts, graphs, & drawings for both internal and external clients
• Analyze, interpret, and synthesize information from space data files and communicate findings to support administrative decision making and planning under the direction of the Space Manager
• Provide conceptual space planning solutions to include: Develops and updates Geographical Information System (GIS) mapping and data for all utilities, roads, parking, sidewalks, structures, and landscaping across the UMKC campuses.

Space Inventory & Data Management

• Continuously update the campus-wide space inventory, incorporating changes from renovations, new construction, and departmental reassignments.
• Verify data accuracy through audits and coordination with campus stakeholders.
• Maintain and update floor plans, maps, and related documentation within AutoCAD and Archibus systems.
• Analyze space usage across administrative, instructional, research, and student-support functions to inform planning and resource allocation.

Space Planning & Project Support

• Meet with departments to assess space needs and evaluate options.
• Develop space layouts and test-fit plans for offices, classrooms, laboratories, and other campus environments.
• Serve as project lead or coordinator for small interior renovation and furniture projects; support larger capital projects with programming and space planning expertise.

Wayfinding & Signage Oversight

• Administers campus standards for room numbering, interior and exterior signage, and wayfinding systems under the direction of the Space Manager.
• Coordinate with in-house staff and contractors on the development, installation, and updates of signage systems in existing and new facilities.

Records & Documentation Management

• Maintain electronic and hard-copy building plans, space records, campus infrastructure, surveys and land maps, and other archival documentation.
• Assist internal and external stakeholders with retrieval of drawings, specifications, and related facility records.
• Provide specialty maps, analysis, information and reports using GIS as a tool.
• Obtain needed data through Geographic Information System (GIS) and surveying equipment.

Leadership & Supervision

• Ensure consistency, quality control, and adherence to established space standards and procedures.
• Leads small or large space and interior projects with manageable risks and resource requirements as assigned.

Knowledge, Skills & Abilities

Advanced proficiency in updating GIS data to campus facilities, utilities or grounds, including spatial data management, mapping, analysis, and reporting. Strong working knowledge of AutoCAD or comparable computer-aided design software, along with Microsoft Office applications (Word, Excel, PowerPoint), with advanced proficiency in Excel required. Familiarity with the Americans with Disabilities Act Standards for Accessible Design and the International Building Code. Demonstrated project management, organizational, and communication skills to effectively coordinate data, projects, and stakeholders.

Minimum Qualifications

• Bachelor's degree or an equivalent combination of education and experience
• Minimum of 4 years of experience from which comparable knowledge and skills are acquired

Preferred Qualifications

• Bachelor’s degree in interior design or architecture or geography, urban planning, geospatial science or civil engineering.
• Experience with as-built floor plans, space inventory policies/procedures/classifications
• Minimum three years’ experience with AutoCAD and Microsoft Office
• Knowledge and skill with Archibus software and computer software applications and statistics used in space planning is highly desirable
• Strong analytical skills, including advanced proficiency in Excel.