Special Events Coordinator

RESPONSIBILITIES:

Special Event Coordinator job responsibilities include but are not limited to:

Event Planning/Management

• Work with supervisor in the business school to develop special event schedule for the academic year. Ensure that all managed events align with school's mission and goals and are within budgetary limits.
• Responsible for coordination and execution of assigned special events and/or programs which includes: development of invitation lists, multi-channel marketing and promotions, online registration, event space procurement, monetary deposits/returns, catering, lodging, technology, program materials, and on-site management. Makes logistical recommendations based on the needs of the special event and develops event timeline for each assigned event.
• Serves as principal liaison between contractors, vendors, organizers, speakers, faculty, and administrators with regards to all facets of logistical operations supporting assigned programs and events.

Database Management

• Assist with the management and updating of database systems with regards to recording data on special events.

Robins School of Business - Undergraduate Student Organization Support

• Serve as liaison with student organizations based in the Business School as it pertains to events. Collaborate with Director of the Center Professional Skills and Development and students on their event programs and assist with navigating campus platforms, policies and procedures as it pertains to special events.
• Maintain student organization access to university systems.

QUALIFICATIONS

• General knowledge and understanding of meeting planning and event management principles to include managing event budgets.
• Collaborative team player with a high degree of initiative, problem-solving skills and ability to work independently.
• Thorough knowledge of Microsoft Office and experience with systems for data management, space reservation, registration, online event programs.
• Strong organizational skills are required to balance a variety of complex tasks with a high degree of competency and accuracy; ability to manage multiple events and be deadline oriented.
• Strong oral and written communication skills. Ability to work with a wide range of constituencies in a diverse community.
• Ability to work well under pressure and handle last minute projects and shifts in priorities.

EDUCATION & EXPERIENCE

• Bachelor's degree or an equivalent combination of education and experience
• 2+ years of special event experience (planning, managing and executing multiple complex events).
• Higher Education experience a plus.

WORK HOURS:

• Full-time, non-exempt position
• Typical schedule is 8:30am to 5:00pm, Monday through Friday (38.75 hours per week). Some morning, evening and weekend hours required for assigned special events. Schedule will be flexed to accommodate special event hours.

SALARY STRUCTURE:

Pay Grade 5 (Hiring Range $21.09 to $27.95 per hour)

Organization

Working at University of Richmond

Founded in 1830, the University of Richmond is one of America's premier private universities. The University blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. A nationally ranked liberal arts university, Richmond offers a unique combination of undergraduate and graduate programs through its schools of arts and sciences, business, leadership studies, law, and continuing studies. The 350-acre suburban campus, including a 10-acre lake, is consistently cited by The Princeton Review as one of the most beautiful campuses in the nation.

With approximately 3,000 undergraduate students, Richmond offers 55 majors, 42 minors, and 12 concentrations at the bachelor's level. Graduate students can choose from six master's degrees programs, an MBA program, a juris doctorate, and six dual-degree programs in law. Continuing studies options include programs at the associate, bachelor, and master levels, in addition to numerous non-credit offerings.

Richmond faculty members are outstanding leaders in their fields. Of the 312 full-time faculty at the University, 98 percent hold doctorate or terminal degrees. Richmond has a student-faculty ratio of 9:1, with zero classes taught by teaching assistants. Our faculty members are in the classrooms and the labs, working closely with students to maximize their educational experiences.

U.S. News & World Report ranked Richmond one of the best liberal arts universities in the nation and in the top 35 for undergraduate research. BusinessWeek ranked The Robins School of Business in the top 20 nationally and fourth for academic quality, as well as among the top 15 part-time MBA programs. Kiplinger's Personal Finance magazine named Richmond in the top 25 for best value among private colleges and universities

As locals like to say, Richmond is "easy to love" because of its rich history, stunning architecture, natural beauty and quality of life. It's been named one of the top cities in which to live and work by numerous national sources, including Forbes magazine. As the capital of Virginia, Richmond is home to the state legislature, a growing number of Fortune 500 companies and industries ranging from finance to agriculture. In fact, Forbes also recently ranked Richmond as the sixth best city to get a job in the U.S. Nearly one million people live in the Greater Richmond region and enjoy an array of cultural opportunities including 35 museums; numerous theatre companies; a symphony, a ballet and an opera; a thriving public forum; three professional, minor-league sports teams; a coliseum for major concerts and sporting events; and much more. Located just 100 miles south of Washington, D.C., Richmond is only 90 minutes from Virginia's beaches and 90 minutes from the spectacular Blue Ridge Mountains.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE