"Specialist, Athletic Business Office"

Specialist, Athletic Business Office

Company: Austin Peay State University

Job Location: Clarksville, 37044

Category: Athletics - Athletic Administration

Type: Full-Time

Job Description

The Specialist provides critical administrative and operational support to the Athletics Department by ensuring the smooth and efficient processing of financial, personnel, and office-related functions. This position requires strong organizational, communication, and multitasking skills, often within a fast-paced, team-oriented environment. Beyond assigned responsibilities, this role contributes to the broader success of athletics and campus life by stepping up to support colleagues, building positive relationships, and promoting a collaborative culture where teamwork drives overall success.

Primary Responsibilities

• Prepare and process athletic invoicing (Sponsorship and other invoicing needs).
• Enter purchase requisitions and related transactions in Oracle.
• Review and approve travel authorizations, claims, and official visit recruit forms.
• Educate staff, coaches, and students on business office policies and procedures.
• Serve as custodian of petty cash funds.
• Process volunteer forms in compliance with departmental and institutional standards.
• Assist with hiring processes for temporary help and student workers.
• Manage calendars, coordinate meetings, and schedule appointments.
• Order and maintain office supplies, organize files, and oversee daily operations to ensure office efficiency.
• Provide information, resources, and support to students, staff, and campus partners.
• Plan and coordinate office actions and logistics for athletics events, programs, and operations.

Knowledge, Skills, and Abilities

Strong interpersonal and communication skills with the ability to collaborate effectively across departments.

• Proven organizational skills with attention to detail and the ability to manage multiple tasks and priorities daily.
• Ability to take initiative, anticipate needs, and solve problems in a proactive and professional manner.

Minimum Requirements

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), ZOOM, and Microsoft Teams; willingness and ability to learn new software.
• Knowledge of Oracle preferred but not required.
• Ability to function effectively in a high-paced, in-person environment while meeting deadlines and maintaining professionalism.

Physical Requirements

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects

About Us

Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 11,000 students and is located in Clarksville, Tennessee, a community of an estimated 150,287 people located approximately 40 miles northwest of Nashville, TN.

Austin Peay State University is a proud supporter of hiring veterans. We hire veterans with equivalent experiences and pay grades from their military service, rather than requiring or preferring only college degrees. Please visit our website for more information on how veterans can qualify for additional employment opportunities at APSU: https://www.apsu.edu/human-resources/hiring-veterans/.

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