"Sponsored Project Accountant (Sponsored Projects Shared Services)"

Job Details

Johns Hopkins, founded in 1876, is America's first research university and home to nine world-class academic divisions working together as one university.

We are seeking a Sponsored Project Accountant who will require a working knowledge of accounting principles, 2CFR 200, FAR, and other agency specific regulations and an understanding of the life cycle of an award. Under guidance, will be responsible for the full life cycle of basic research awards from NIH and other federal agencies, e.g. R01’s. Basic research awards are typically less complex, with standard reporting and fewer and less complicated rules and regulations. Under guidance, interact with department administrators and contacts at external agencies. Once priorities are set, perform tasks independently with regular process updates.

Sponsored Projects Shared Services is responsible for the fiscal administration of all awards (grants, contracts and cooperative agreements) made to the University by governmental and private agencies. Additionally, the department is responsible for related compliance of all divisions of the University. Functions include sponsored award setup, sponsored award financial reporting, and sponsored award closeout.

Specific Duties & Responsibilities

• Establish master data for awards in ERP system
• Review the notice of award that is received from Research Administration in the document management system (Oculus) for terms and conditions in order to establish the award in the ERP system.
• Establish master data in the ERP system by interpreting the terms and conditions from notice of award in order to comply with laws, regulations, policies and procedures.
• Establish budget data in ERP system based on the information from the notice of award in order to provide a level of control for revenues and expenditures charged to the award.
• Execute the financial reporting process
• Routinely execute reports by utilizing standard formatted reports in order to identify reports and prioritize workload.
• Generate data reports by award to obtain revenue and expenditure information in order to begin the financial reporting process.
• Analyze data reports by comparing revenue and expenses to information in the notice of award and previously submitted financial reports in order to complete the financial report accurately. Verify accuracy of itemized charges, account numbers, and total costs. Review account information to verify balances for departments.
• Interpret financial transactions and events for users who must make economic or business decisions.
• Collaborate with departmental personnel by sending draft financial reports to the department in order to obtain department approval before submitting financial reports to the sponsoring agency.
• Verify documents for completeness and compliance with government and private agencies.
• Submit financial reports to the sponsoring agency per the terms and conditions of the award.
• Monitor awards for master data changes, compliance issues and overall quality assurance
• Update master data due to changes in the terms and conditions of an award in order to comply with laws, regulations, policies and procedures.
• Update budget data due to changes in the terms and conditions of an award in order to maintain the level of control for revenues and expenditures being charged to the award.
• Communicate with departmental personnel to obtain documentation necessary to support expenditures or revenues required as a result of an audit inquiry.
• Monitor costing compliance on research grants and contracts; perform various procedures on sponsored awards to maintain compliance with applicable regulations and award terms (e.g. appropriate treatment of administrative costs, unallowable costs, rebudgeting restrictions, etc.)
• Execute the award closeout process
• Analyze the award’s revenues and expenditures by executing a data report to ensure that the data matches the financial report submitted to the sponsor.
• Communicate with departmental personnel to resolve any outstanding encumbrances that need to be removed to formally close the award.
• Update the master data including the budget to formally close the award from accepting any further revenues or expenditures.
• Provide customer service support to the user community
• Utilize interpersonal communication skills to address a wide range of questions from departmental personnel regarding sponsored awards in order to ensure compliance with laws, regulations, policies and procedures.
• Respond to inquiries from internal and external sources and review accounting transactions to locate and resolve discrepancies.
• Other duties as assigned.

Minimum Qualifications

• Bachelor’s Degree in Accounting, Business, Finance or related field.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Some familiarity with and an awareness of laws and regulations that apply to accounting functions, and those required to ensure compliance.
• Proficiency in the use of financial software applications, databases, spreadsheets, and word processing.
• Ability to use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.

Technical Skills & Expected Level of Proficiency

• Accounting Software - Developing
• Attention to Detail - Developing
• Financial Reporting and Analysis - Developing
• Generally Accepted Accounting Principles - Developing
• Grants and Contracts Management - Developing
• Grant Regulations - Developing
• Interpersonal Skills - Developing

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sponsored Project Accountant
Role/Level/Range: ATP/03/PB
Starting Salary Range: $46,200 - $80,800 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday-Friday, 37.5 hrs
FLSA Status: Exempt
Location: Hybrid/JH at Keswick
Department name: Sponsored Projects Shared Services-Other
Personnel area: University Administration

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
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