Salary: $47,001.00 - $55,296.00 Annually
Job Type: FT Nonexempt Salaried Staff
Job Number: FY2706390
Closing: 8/23/2026 11:59 PM Mountain
Location: Main Campus - Orem
Division: VP Administration/Strategic Rel
Position Announcement
At Utah Valley University, the Senior Administrative Assistant
plays a vital role in supporting the success of the department
through organization, professionalism, and trusted administrative
expertise. This position offers the opportunity to work
independently on a variety of complex and confidential projects,
coordinate essential services, and serve as a key resource for
faculty, staff, students, and campus partners. Ideal candidates
will enjoy a dynamic environment where attention to detail,
problem-solving, and strong communication skills are valued and
where their contributions directly support the university's mission
of student success and community impact. If you are looking for a
rewarding role that combines responsibility, collaboration, and
meaningful work in higher education, we encourage you to
apply.
Summary of Responsibilities
- Provide comprehensive administrative support to the Director
and Associate Director of Athletics. Including but not limited to
office management, scheduling and coordination, communication,
documentation, data management, financial tasks, human resources
support, creating digital presentations and customer
service.
Create job postings for the Athletics Department. Coordinate
the hiring process, including scheduling interviews and
communicating with candidates. Assist with onboarding new hires and
ensuring compliance with university policies.
Manage contractual service payments and ensure timely and
accurate processing of payments. Ensure all payments are processed
in accordance with university policies and procedures.
Coordinate preparation of contest agreements through AdobeSign.
Ensure all contractual obligations are met. Maintain a database of
all game contracts.
Oversee the distribution, monitoring and verification of
departmental assets including computers and key assignments to
ensure secure access and maintain accurate records.
Lead the planning and organizing of departmental events as
needed. Ensure all events run smoothly and address any issues that
arise.
Respond to and manage requests from coaches and staff. Ensure
timely and accurate completion of requests. Answer and direct
incoming calls and inquiries.
Qualifications / Licenses / Certifications
Graduation from an accredited institution with a bachelor's degree
and one year of experience related to the summary of duties; or an
associate's degree and three years of experience related to the
summary of duties; or any combination of education and/or
experience totaling five years.
Knowledge / Skills / Abilities
Knowledge
- Office Administration: Understanding of office management
procedures and systems.
- Corporate Policies: Familiarity with company policies,
procedures, and organizational structure.
- Communication: Knowledge of effective communication practices,
both written and verbal.
- Project Management: Basic understanding of project management
principles and tools.
Skills
- Technology: Proficiency in office software (e.g., Microsoft
Office Suite, Google Workspace) and AI systems. Ability to learn
new technologies quickly.
- Organizational Skills: Ability to manage multiple tasks,
prioritize, and meet deadlines.
- Communication Skills: Excellent written and verbal
communication skills for drafting correspondence, reports, and
presentations.
- Interpersonal Skills: Strong ability to interact professionally
with executives, partners, and staff.
- Problem-Solving Skills: Ability to anticipate needs, identify
issues, and develop effective solutions.
- Attention to Detail: High level of accuracy and attention to
detail in all tasks.
- Time Management: Efficiently managing one's own time and the
time of others.
Abilities
- Confidentiality: Ability to handle sensitive information with
discretion and maintain confidentiality.
- Adaptability: Flexibility to adapt to changing priorities and
work environments.
- Initiative: Proactive approach to tasks and the ability to work
independently.
- Multitasking: Capability to handle multiple responsibilities
simultaneously.
- Decision-Making: Ability to make informed decisions quickly and
effectively.
- Customer Service Orientation: Strong focus on providing
excellent service to internal and external stakeholders.
EEO Statement:
UVU employment decisions are made on the basis of an applicant's
qualifications and ability to perform the job without regard to
race, color, religion, national origin, sex, sexual orientation,
gender identity, gender expression, age (40 and over), disability,
veteran status, pregnancy, childbirth, or pregnancy-related
conditions, genetic information, or other bases protected by
applicable federal, state, or local law.
To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5441605/sr-admin-support-avp-athletics
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