Salary: $37,330.00 - $48,529.00 Annually
Location: Beaumont, TX
Job Type: Full-Time Staff
Job Number: [contact details available in the full listing]
Closing Date: Continuous
Home Org: Human Resources
FLSA: Non-Exempt
Job Summary
The Senior Administrative Assistant provides high-level administrative support to the Associate Vice President of Human Resources. This position serves a critical role in supporting HR operations delivered through a shared services model for Lamar Components and Sul Ross University. Responsibilities include executive administration support, coordination of cross-institutional initiatives, managing schedules, coordinating meetings and events, maintaining records, project tracking, and facilitating communications with institutional stakeholders.
Essential Job Functions
Administrative Support.
Provide advanced administrative support to the Associate Vice President and HR leadership; manage priorities, correspondence, confidential matters, special projects, and follow-up actions.
HR Office Operations and Workflow Coordination. Coordinate daily office operations, route and track requests, maintain calendars and records, support employee-facing services, and help ensure deadlines and service standards are met.
Shared-Services Support. Provide administrative coordination for designated HR shared services supporting participating Lamar components and Sul Ross University; receive and route requests, maintain supporting documentation, track assignments and deliverables, coordinate meetings and communications, and follow up with HR staff and partner institutions to support timely and consistent service delivery.
Scheduling, Meetings, Events, and Communications. Coordinate calendars, meetings, travel, training sessions, events, and logistics; prepare agendas, materials, minutes, presentations, correspondence, and campus communications as assigned.
Data, Records, and Reporting. Maintain secure electronic and paper records; compile, reconcile, and track information; prepare routine reports; and support document retention and audit-readiness requirements.
Budget, Purchasing, and Policy Support. Process purchases, travel, invoices, and expense documentation; monitor office supplies and expenditures; and apply university policies, procedures, and confidentiality requirements in assigned work.
Minimum and Desired Qualifications
Minimum Qualifications:
- High School Diploma or GED required.
- Five years of administrative related experience. An associate or bachelor's degree, along with three years of administrative experience, can be utilized as a substitution.
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