Sr. Administrative Coordinator - Microbiology and Immunology

Advertising Summary

Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity employer.

Department Summary

Located on the MCV Campus in downtown Richmond, the Department of Microbiology and Immunology is home to a diverse, vibrant community of researchers, educators and learners. With a strong history of research funding, our department strives to advance scientific knowledge in the biomedical sciences and inform medical advancements that improve patient outcomes. Our innovative studies span a broad spectrum of areas within the fields of microbiology and immunology: Allergy and autoimmunity, Host-pathogen interactions and molecular pathogenesis, Human microbiome science and microbial genomics, Reproductive immunology, T-cell therapy and vaccine development, Tumor biology, cell signaling and epigenetics.

Duties & Responsibilities

The Senior Administrative Coordinator will perform fiscal and administrative duties in support of the department’s research and educational missions. This position requires daily (Monday through Friday), in-person presence.

Procurement and Financial Operations

• Process and track purchase requests and receipts in VCU procurement system
• Reconcile and clear encumbrances for completed purchase orders
• Coordinate with VCU Accounts Payable to reconcile discrepancies
• Manage departmental corporate card
• Process financial transactions and ensure proper supporting documentation

Travel

• Make arrangements for faculty, staff and guest speakers’ professional travel

Fixed Assets Inventory

• Assist with annual inventory of departmental fixed assets
• Coordinate with research labs for transfer and disposition of capital equipment

Graduate Program Support

• Provide administrative and financial support to the Graduate Program Director
• Coordinate course logistics and assist Course Directors
• Maintain and update database on student activity post-graduation
• Collaborate to complete the student funding process

Qualifications

Minimum Qualifications: High school diploma or equivalent; At least three years of professional experience in administrative and fiscal operations; Proficiency with MS Office suite; Proven record of success in positions requiring excellent attention to detail; Demonstrated ability to exercise discretion and maintain confidentiality; Strong inter-personal skills; Ability to work well both independently and in teams; Demonstrated ability to work in and foster an environment of respect, professionalism and civility.

Preferred Qualifications: Bachelor’s Degree in Business Administration or related field; Prior professional experience in academic settings; Curiosity and willingness to master new systems and processes.