Sr. Secretary (Reg FT)
Job Details
Position Title: Sr. Secretary (Reg FT)
Employment Type: Regular Full-Time
Department: Dean of Student Development
Campus: Main Campus
Salary Grade: SEIU E - $18.39
Remote Work Option: Fully In-Person (May be subject to change)
Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.
General Summary
Performs a variety of administrative secretarial duties for a major campus department or division, which may include preparation of complex correspondence, reports, advertisements and news releases, developing filing systems and other analytical assignments.
Requirements
Education and Experience: High school diploma or GED plus three years of relevant experience gained through previous job related training or education.
Skills/Abilities Requirements:
- Should possess excellent interpersonal skills in interfacing with faculty, staff and students.
- Ability to multitask while effectively communicating CCAC policy and procedures to students and their Must be able to operate various office equipment, including a personal computer, and appropriate College software packages or equivalent.
- Should possess good organizational, customer service, communication, interpersonal and clerical skills.
- Detail oriented, ability to multi-task meet deadlines and be a team player.
- Ability to travel to perform work duties at any campus or center location within the CCAC system.
- Required to have regular and timely attendance.
Duties
- Provides quality customer service to both internal and external customers.
- Prepares complex correspondence, reports and other documentation.
- Develops and maintains complex filing systems for confidential materials.
- Interfaces with students, faculty, staff and outside agencies to exchange information, provide policy interpretation and provide initial assistance in resolving complaints.
- Arranges for conferences and special events which include preparing agenda, designing brochures and programs, overseeing registration and scheduling facilities and resources.
- Prepares and maintains budgetary and other financial information and investigates discrepancies.
- In addition to the above described job duties, you may perform the following duties as specific to your department as indicated below:
- Academic Area: Compiles payroll for employees and part-time personnel; create, edit, and cancel course sections; full-time faculty workloads and adjunct contract letters; takes, transcribes, and distributes minutes of various management and faculty-involved meetings; tracking of required faculty job duties such as Appendix L, class attendance, grade submission, I-grade contracts, contract letters, workload forms, portfolios, attendance at college events; purchase requisitions and vouchers.
- Admissions: Admissions paperwork processing (transcripts, acceptance letters, applications).
- Student Development: Compiles payroll for employees and part-time personnel; takes and transcribes minutes of management meetings.
- Financial Aid: PHEA state award grants, review reports, reconciliation process.
- Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
- Performs other clerical duties related to specific/unique needs of the department.
- Performs other related duties as required or assigned.
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